Position Overview

Seeking a highly organized and proactive executive assistant to provide administrative support to one to three executives helping streamline operations and improve overall efficiency. Key responsibilities include:
Calendar & Communication Management: Manage the executive's schedule, ensuring productive time management and prioritization of meetings. Serve as the primary point of contact for internal and external communications.
Expense Reporting: Preparing expense reports and ensure accuracy of client-related expenses.
Document Preparation & Review: Create client presentations and proposals. Prepare all production work associated with executing assignments from start to finish.
Meeting Coordination: Arrange and coordinate virtual meetings, global calls, and travel arrangements. Prepare agendas, take minutes, and follow up on action items.
Travel Arrangements: Plan and coordinate all travel arrangements, including booking flights, accommodations, and ground transportation. Prepare detailed itineraries.
Project Management: Oversee and manage special projects and initiatives. Track progress, prepare status reports,



and ensure timely completion of tasks.
Stakeholder Relationship Management: Build and maintain relationships with key stakeholders, including senior executives, board members, and external partners.
Operational Efficiency: Identify prospects to improve operational processes and procedures. Assist in the management of day-to-day operations to enhance overall efficiency.
Confidential Handling: Manage sensitive and confidential information with discretion and professionalism.
Reception Management: Provide front desk reception coverage one day per week.

Desired Qualifications
Three or more years of executive administrative assistant experience in a qualified services environment, preferably supporting senior executives.
Fluency in Quebec French is required.
Ability to work in the office regularly, typically Tuesday–Thursday.
Excellent written and verbal communication skills.
Proficiency in Microsoft applications (Word, Outlook, PowerPoint, Excel).
Bachelors degree preferred but required.

📌 Executive Assistant Calgary
🏢 Recognized
📍 Calgary