Company Overview: For over 30 years, Matrix Video Communications Corp. has been providing cutting-edge audiovisual (AV) and media production solutions on a national scale. As the evolving landscape of technology continues to change, we strive to ensure our clients receive top-quality solutions tailored to their needs. Our team of dedicated individuals is the driving force behind our status as a prominent AV industry leader. In return, we commit to: Ensure our employees feel valued and receive robust support to ensure their success, coupled with irresistible company-provided perks. Provide a safe working environment, supported by our extensive Health & Safety policies and programs. Maintain a work culture that revolves around respect, passion, diversity, and growth. Position Overview: We are currently seeking an Office Assistantfor our Ottawa, ON location. Core Responsibilities: General office duties such as answering phones and redirecting calls, enthusiastically greeting, and directing guests, coordinating, and accepting couriers, etc. Evaluate inventory levels and determine the quantity and type of supplies required to meet the needs of the company. This may include coffee, kitchen, and office supplies, etc.



Maintain the cleanliness and organization of the kitchen area, to ensure it is neat and presentable. Organize and maintain physical and digital filing systems to ensure easy retrieval and storage of documents. Verify and reconcile invoices to be sent to clients. Coordinate with vendors and suppliers to confirm upcoming orders or scheduled deliveries. Verify the accuracy and completeness of supplier invoices by cross-referencing them with corresponding packing slips or delivery documents. Other administration duties as required and assigned. General shipping and receiving duties. This may involve lifting objects that weigh up to 50 lbs. Inventory management. Project and service call coordination and scheduling in conjunction with our AV Scheduling Coordinator. Assist in deal registration with AV manufacturers. Preparing/obtaining quotes and preparing Bill of Materials (BOMs) from manufacturers. Maintain stock levels of cables and miscellaneous items. Ensure equipment is received, tracked, and delivered complete to client site prior to installation date. Help coordinate installation dates with Sales

📌 Office Assistant (Ottawa)
🏢 Matrix Video Communications
📍 Ottawa