Posting Reason: Replacement of a regular position
Job Type: Employee
Anticipated Duration in Months (for contracts and temporary assignments): N/A
Job Family: Human Resources Operations
# of Open Positions: 1
Faculty/Service - Department: Administration Office, Faculty of Arts
Campus: Main Campus
Union Affiliation: SSUO
Date Posted (YYYY/MM/DD): 2026/09/03
Applications must be received BEFORE (YYYY/MM/DD): 2026/09/14
Hours per week: 35
Salary Grade: SSUO Grade 10
Salary Range: $85,040.00 - $107,421.00
About the Faculty of Arts The oldest and one of the biggest faculties at the University of Ottawa. The Faculty of Arts has evolved to be one of the leading faculties on campus. Now more than ever, the new economy needs thinkers, communicators, and creators. Whether you are interested in the Humanities, Languages and Literatures, or Fine and Performing Arts, the Faculty of Arts offers students an education for today's and tomorrow's workplace! The Faculty of Arts is dedicated to creating a diverse, equitable and inclusive environment for everyone.
Position purpose: Reporting to the Chief Administrative Officer , provides advisory services and administrative support to the Dean, Vice-Deans, and internal units for the recruitment and selection of teaching staff and the application of collective agreements. Coordinates the planning and implementation of operational activities for the faculty's Office of the Dean in order to support its attainment of strategic objectives while maintaining a high standard of quality.
In this job, your responsibilities will include: Integration of the University's Academic and Administrative Procedures: Integrates academic and administrative procedures and management systems into the planning and management of the faculty.



Develops and maintains a comprehensive understanding of University of Ottawa policies, procedures and practices and of those specified by law that pertain to the faculty's operations. Participates in developing internal academic procedures and practices and ensures that they help achieve the faculty's objectives.
Advisory Services: Works with Academic Labour Relations to provide consultation services and support to the Dean, Vice-Deans and internal units on issues pertaining to the collective agreements of teaching staff, including the recruitment process, promotions, performance, promotions, time off and workload. Identifies problems, issues and implications associated with operational plans and recommends solutions that meet the faculty's needs. Acts as a resource person for teaching staff by providing detailed information on the University's procedures, programs, policies and regulations in order to ensure that they are understood and accepted. Supports the Dean as needed in the initial steps of the grievance process and in addressing and resolving issues related to accommodation, disability management, harassment and other health and safety issues.
Recruitment and Selection: Supports academic units in all aspects of the job posting process and in selecting teaching staff, in accordance with relevant human resources policies and procedures and with collective agreements.



Supports the Dean and Vice-Deans in managing the selection process for current management of departments and Vice-Deans' Offices, as well as for mandate renewals.
Operations Coordination for the Office of the Dean: Coordinates the planning and implementation of operational activities for the faculty's Office of the Dean. Ensures that office operations are optimal by developing and implementing work procedures, processes and tools that align with the faculty's strategic objectives, orientations and priorities in order to provide the Dean, Vice-Deans and other faculty members with a standardized and high-quality support service.
Schedule and Meeting Management: Manages the Dean's schedule, schedules and confirms meetings to optimize use of time. Coordinates scheduling of meetings for committees and subcommittees chaired by the Dean. Maintains updated lists of members, and prepares and sends out meeting announcements and agendas. Prepares and distributes any necessary documents and files, and follows up on decisions.
Strategic Projects/Initiatives: Supports the Dean and management in planning and implementing priority, strategic and highly confidential projects. Leads the planning and implementation of high-level administrative activities and special projects for matters under the responsibility of the Dean, such as conducting comprehensive analyses, drafting official documents, memorandum and reports, and preparing presentations.
Communication: Develops, implements and maintains effective communication strategies with all faculty units in order to ensure proper coordination of activities and events. Acts as a resource person for communications with external clients on behalf of the Dean's Office.
Reporting: Coordinates and manages the development and impl

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📌 Intermediate Specialist, Academic Human Resources (Quebec City)
🏢 uOttawa
📍 Quebec City