Staff - Union
Job Category: BCGEU Okanagan Support Staff
Job Profile: BCGEU OK Salaried - Support Services Assistant 2
Job Title: Administrative Assistant, Athletics & Recreation
Department: UBCO | Facilities Operations & Business Development|Athletics and Recreation
Compensation Range: $4,218.00 - $4,836.00 CAD Monthly
Posting End Date: September 13, 2026. Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date: Ongoing
This position is .6 FTE
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary This position assists the Athletics & Recreation with administrative tasks related to finance, HR, and general clerical work including but not limited to recruiting, hiring and training student staff, assisting with invoicing and POs, assisting staff with reconciliations, and other clerical tasks, as requested. This position works in a front-facing workspace and will be expected to be welcoming and helpful to athletes, guests, staff, and anyone who enters the main athletics office.
Organizational Status This position directly reports to the Facilities Operations & Business Development Manager and works in collaboration with other members of the Athletics & Recreation department to ensure smooth, daily operations of all programs. The position directly supports all department staff with their administrative tasks.
Work Performed Assists with the administrative duties of Athletics & Recreation by: Provides accurate,



courteous and skilled service to all customer contacts within the Athletics and Recreation department.
Uses ActiveNet in the most efficient and productive manner, properly training frontline staff to help with business processes including but not limited to: maintaining a working knowledge of how to process memberships, completing program/event registrations, locker sales and assignments, POS sales, merchandise sales, equipment loans, etc.
Acts as an ActiveNet System Administrator, enters, maintains and evaluates memberships, POS sales, locker sales, basic equipment inventory, etc.
Reports on Athletics & Recreation employee and student staff memberships to HR for tax purposes.
Prepares facility cash deposits and reconciliations; processes and reconciles regular cash deposits, ensures day end bank deposits are complete and accurate, and maintains accurate floats.
Ensures the accuracy of all cash management operations and makes recommendations for policy and/or procedure changes where appropriate.
Approves and performs refunds, ensures that all approvals and rejections are based on established criteria.
Communicates with UBCIT & UBC Treasury to ensure all PCI compliance policies are adhered to & develops staff training, oversees operations and makes policy and/or procedure changes when appropriate.
Answers telephone, in-person and email inquiries
Prepares reports and tracks revenue/expenses for budget preparations.
Maintains and updates physical and electronic signage.




Assists with recruitment, interviewing, and administrative hiring support of all department student staff: Assists in the coordination of department student staff hiring process for over 100 student positions. This includes coordinating panel/group interviews, recruitment of student and professional staff volunteers, and screening applicants.
Ensures the completion of paperwork required for hiring and termination of all department student staff
Ensures the accuracy and timely completion of payroll and all HR related forms for all department student staff.
Assists with the training and management of student staff, as needed. Assists with mentorship of student staff and professional development opportunities.
Assists with the development and administration of senior student team lead structure.
Assists in the coordination of department student staff training days for department Athletics and Recreation student staff and volunteers for approximately 120 students.
Assists with the facilitation of department student staff team building by organizing student staff gatherings
Applies for Work Study for specific student staff positions. Delivers on all work study requirements.
Assists the Athletics and Recreation Department: Assists the Athletic and Recreation staff with operations and administration of summer camp, recreation events/programs, group fitness, sport club and intramural sport operations.
Assists with Department events.
Assists other department members by carrying out general clerical/administrative duties,
Occasionally provides relief coverage and/or administrative assistance to other staff within the department.
Provides recommendations and input into the budgeting f

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📌 Administrative Assistant, Athletics & Recreation (British Columbia)
🏢 UBC
📍 British Columbia