Accountabilities:
Retrieve patient records from the electronic health record, microfilm as requested by internal/external customers
Prepare charts for scanning, scan documents, perform QA, index documents in accordance with established procedures
Answer department telephone and respond to faxed requests from internal and external customers, and person to person (walk-ins) requests related to health information management functions, such as chart requests
Sort charts following patient discharge
Log and complete medical requests for patient information
Results distribution
Other duties as assigned to ensure department workload is covered
Graduate of an accredited health information management program
Minimum one year experience in a Health Information Management Department within a hospital workplace
Excellent communication, interpersonal, organizational and problem solving skills
Ability to work in a busy environment and accurately perform tasks
Experience with Meditech MRI Module
Experience with on-line scanning applications
Experience adhering to policies, procedures and quality control in relation to electronic imaging
Ability to work independently with minimal supervision
Willingness to learn




Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration
Excellent attendance, punctuality and work record
May be required to travel between and work at all Osler sites
Currently Days/Evenings, including weekends and statutory holidays
(subject to change in accordance with operational requirements)
Salary:
Minimum: $25.46 per hour
Maximum: $27.40 per hour
Internal application deadline: September 11, 2026
Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected] .
While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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📌 Health Record Clerk - Health Information Management (Ontario)
🏢 Williamoslerhealthsystem1
📍 Ontario