Elevate Your Career and Impact at Second Harvest Location: Etobicoke, ON Department: Administration Reports to: Office Manager Work Type: Fully On-Site Time Required on-site: 100% Work Schedule: Must be able to work Monday to Friday, 7:00 a.M. – 3:00 p.M. and/or 9:00 a.M. – 5:00 p.M. as needed to meet operational demands. The Opportunity Awaits—Where Passion Meets Impact! Second Harvest is Canada’s largest food rescue organization and the expert in perishable food recovery. We rescue surplus, unsold food from across the supply chain and redistribute it to non‑profits across the country to feed communities. Demonstrating our values of Innovation, Impact and Integrity, we strive for No Waste. No Hunger. Think we’re just about redirecting food surplus? Think bigger. Here’s why Second Harvest is your next career leap: Pioneers in food rescue, we are a renowned leader in perishable food redistribution across Canada. With a mission fueled by a no‑waste, no‑hunger ethos, we’re not just changing the game—we’re rewriting the rules. Our strategic approach aligns with the United Nations’ Sustainable Development Goals (SDGs), making every day a step towards global change. The Role: Reporting to the Office Manager, the Administrative Coordinator supports the day‑to‑day administrative operations of the organization, ensuring efficient processes, exceptional customer service, and seamless support across departments. This role is a key point of contact for staff, volunteers, vendors, and visitors, and plays a key role in maintaining organized systems, strengthening administrative workflows, and enhancing overall operational efficiency. Your Impact: Provide professional front reception services,



including greeting and assisting visitors, volunteers, donors, vendors, and staff; managing visitor sign‑in and building access procedures; and serving as the primary point of contact for the general phone line, main inbox, and internal request inbox, ensuring timely responses, coordination, and resolution of inquiries. Receive, sort, distribute, and coordinate incoming and outgoing deliveries, shipments, correspondence, courier services, and urgent deliveries, while maintaining organized and efficient administrative operations. Support the day‑to‑day operation of the office by monitoring office spaces, equipment, supplies, inventory, and maintenance requirements, coordinating with vendors, contractors, and service providers; and supporting opening,daytime, and closing duties as required. Maintain administrative records, databases, filing systems, tracking tools, and reports; support data collection, reporting, and analysis for operational planning and decision‑making; and assign the development, documentation, and continuous improvement of Standard Operating Procedures (SOPs) and administrative workflows. Provide administrative coordination and support for meetings, training sessions, staff events, organizational initiatives, departmental projects, health and safety programs, and compliance requirements. Support the successful integration and engagement of volunteers and new administrative team members and staff by providing orientation, onboarding, training, procedural guidance, and ongoing day‑to‑day support while promoting a collaborative, service‑oriented work setting. Assist with administrative financial processes, including petty cash administration and reconciliation,

📌 Administrative Coordinator (Toronto)
🏢 Second Harvest
📍 Toronto