Project Controls Administrator (Brock Head Office)
A B O U T B RO CK :

T h e B r ock G r o u p i s a l e a d i n g pr o v i d e r of i n d u s t r i a l s p e c ialt y s e r v i c e s t o c l i e n t s a r o u n d t h e w o r l d , with he a d q u a r t e r s i n Ho u s t o n , T X, a nd o p e r a t i n g u n i t s i n C a n a d a , t h e U n i t e d S t a t e s , a n d L a t i n A m e r i c a . With the Ca n a d i a n h e a d o f f i c e i n N i s k u , the c o m p a n y s u p p o r t s r o u t i n e m a i n t e n a n c e , t u r n a r o u n d s , a n d i n d u s t r i a l c a p i t a l p r o j e c t s b y p r o v i d i n g s e r v i c e s i n c l u d i n g s c a f f o l d i n g a n d w o r k a c c e s s , i n s u l i t a t i o n , f i r e p r o v i n g , a n d a s b e s t o s a b a t e m e n t , f or g e n e r a l m a i n t e n a n c e , c o n s t r u c t i o n , t u r n a r o u n d s , a n d s h u t d o w n s t o w e s t e r n C a n a d i an p r o d u c e r s .

Summary
The Project C o n t r o l s A d m i n i s t r a t or i s r e s p o n s i b l e f or d a i l y time e n t r y , L E M s , a n d b i l l i n g. T h i s p o s i t i o n r e p o r t s t o t h e P r o j e c t C o n t r o l s L e a d.

Essential Functions

Manage employee time entry for accurate and timely weekly payroll processing.

Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.

Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.

Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.

Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.

Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting

Develop and maintain Power BI reports, dashboards, and visualizations to support project controls activities

Utilizing SQL queries for data integration, transformation, and analysis

Create automated data refresh schedules and ensure timely delivery of updated reports and dashboards to stakeholders

Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders

Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency

Provide expertise and guidance on Power BI best practices,



data visualization techniques, and data governance standards

Identify opportunities for process improvements and automation within Project Controls using Power BI

Minimum Requirements

5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting , ideally within the construction or project management industries.

Experience managing invoicing and billing for large-scale projects , with demonstrated accuracy in financial documentation.

Solid understanding of basic accounting principles ; experience with accounts payable/receivable, accruals, and general ledger entries.

Proficiency in Microsoft Excel , including advanced skills with formulas, pivot tables, and financial reporting.

Experience or training in SAP or similar ERP systems is highly desirable.

Strong organizational and multi-tasking abilities , with excellent attention to detail and accuracy in financial tasks.

Ability to thrive in a rapid-paced work environment and collaborate with team members as needed.

Solid communication and interpersonal skills , with a focus on client satisfaction and financial accuracy.

Proficient in Power BI , including creating reports, dashboards, and visualizations

Experience in data modeling and transformation techniques within Power BI

Knowledge in SAP Business One is an asset

Knowledge in SQL is an asset

Excel VBA & process automation experience

PowerShell is an asset

Other Functions / Success Factors

• Adm i n i s t r ati on a nd M a n a g e m e n t -- K no w l e d g e o f bu s i n e s s a n d m a n a g e m e n t p r i n c i p l e s i n v o l v e d i n s t r a t e g i c p l a n n i g , r e s o u r c e a l l o c a t i o n , h u m a n r e s o u r c e s m o d e l i n g , l e a d e r s h i p t e c h n i q u e , p r o d u c t i o n m e t h o d s , a n d c o o r d i n a t i o n o f p e o p l e a n d r e s o u r c e s .

• P u b l i c S a fe t y a n d Se c u r it y -- K no w l e d g e o f r e l e v a n t e q u i p m e n t, p o l i c i e s , p r o c e d u r e s , a n d s t r a t e g i e s t o p r o m o t e e f f e c t i v e l o c a l , s t a t e ,



or n a t i o n a l se c u r it y o p e r a t i o n s f or t h e p r o t e c t i o n of p e o p l e , d a t a , p r o p e r t y , a n d i n s tintu t i o n s .

• C o o r d i n a t i o n -- A d j u s t i n g a c t i o n s i n r e l a t o n t o o t h e r s ' a c t i o n s .

• J u d g m e n t a n d D e c i s i o n M a k i ng -- C o n s i d e r i n g t h e r e l a t i v e c o s t s a n d b e n e f i t s o f p o t e n i a l a c t i o n s t o c h o o s e t h e m o s t a p r o p r i a t e o n e .

• C r i t i c a l T h i n k i n g -- U s i n g l o g i c a n d r e a s o n i n g t o i d e n t i f y t h e s t r e n g t h s a n d w e a k n e s s e s o f a l t e r n a t i v e s o l u t i o n s , c o n c l u s i o n s o r a p p r o a c h e s t o p r o b l e m s .

• T i m e M a n a g e m e n t -- M a n a g i n g o n e ' s o w n t i m e a n d t h e t i m e o f o t h e r s .

• M a t h e m a t i c s -- U s i n g m a t h e m a t i c s t o s o l v e p r o b e m s .

• A c t i v e L e a r n i n g -- U n d e r s t a n d i n g t h e i m p l i c a t i o n s o f n e w i n f o r m a t i o n f o r b o t h c u r r e n t a n d f u t u r e p r o b l e m - s o l v i n g a n d d e c i s i o n - m a k i n g.

• M o n i t o r i n g -- M o n i t o r i n g / A s s e s s i n g p e r f o r m a n c e o f y o u r s e l f , o t h e r i n d i v i a l s , o r o r g a n i z a t i o n s to m a k e i m p r o v e m e n t s or tak e c o r r e c t i v e a c t i o n .

• R e a d i n g C o m p r e h e n s i o n -- U n d e r s t a n d i n g w r i t t e n s e n t e n c e s a n d p a r a g r a p h s i n w o r k r e l a t e d d o c u m e n t s .

• O r a l E x p r e s s i o n -- T h e a b i l i t y t o c o m mu n i c a t e i n f o r m a t i o n a n d i d e a s i n s p e a k i n g s o o t h e r s .

• O r a l C o m p r e h e n s i o n -- T h e a b i l i t y t o l i s t e n t o a n d u n d e r s t a n d i n f o r m a t i o n .

• W r i t t e n C o m p r e h e n s i o n -- T h e a b i l i t y t o r e a d a n d u n d e r s t a n d i n f o r m a t i o n.

• W r i t t e n E x p r e s s i o n -- T h e a b i l i t y t o c o m m u n i c a t e i n f o r m a t i o n a n d i d e a s i n s w i t h r i n g e n g e l e .

• R e a d i n g C o m p r e h e n s i o n -- U n d e r s t a n d i n g w r i t t e n s e n t e n c e s a n d p a r a g r a p h s i n w o r k r e l a t e d d o c u m e n t s .

Department: Project Controls
This is a full time position

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📌 Project Controls Administrator (Brock Head Office) (Alberta)
🏢 Brock Canada
📍 Alberta