Bear Event Design is a creative event design and décor firm serving events across Denver and the Rocky Mountain region. As we continue to grow, we are investing in our financial infrastructure to better understand our business, improve decision-making, and support long-term scalability.

We are seeking a highly organized, detail-driven, and proactive

Accounting Operations Administrator

to own the day-to-day financial operations of the business while helping us build a more sophisticated and insightful financial engine. This role is both executional and strategic, responsible for maintaining clean, accurate books while also developing reporting, job costing, and financial systems that help us operate smarter.

This role reports directly to the owners and plays a critical part in shaping how we understand performance across the company.

Your responsibilities

Own all core accounting functions including bookkeeping, accounts payable, accounts receivable, payroll, and monthly reconciliations to ensure accuracy and consistency across all financial data

Manage and improve the monthly close process, ensuring books are completed quickly, accurately, and with strong supporting documentation

Maintain and audit financial systems including QuickBooks, Ramp, and payroll platforms, ensuring compliance, proper coding, and clean financial records

Oversee accounts receivable processes including payment tracking, client communication, and resolving discrepancies in partnership with the sales team

Manage accounts payable workflows including vendor setup, invoice processing, and internal communication to ensure timely and accurate payments

Own payroll processing and support HR-related financial operations including onboarding/offboarding, benefits administration, contractor payments, and required documentation





Lead the implementation and ongoing management ofjob costing systems, ensuring accurate data collection across departments and building processes where gaps exist

Develop and maintain monthly reporting, dashboards, and financial summaries that provide clear visibility into company performance, costs, and profitability

Conduct quarterly business reviews with leadership, analyzing departmental performance, identifying trends, and providing actionable insights

Continuously evaluate and improve financial workflows, systems, and tools (e.g. QuickBooks, Ramp, Rippling), identifying opportunities for automation, efficiency, and better visibility

Act as a central hub between departments to ensure financial data is complete, accurate, and aligned with how the business operates

Support ongoing financial hygiene by enforcing guidelines, auditing transactions, and improving internal accountability around spending and documentation

Who you are

Highly detail-oriented with a robust sense of ownership over accuracy and completeness

A systems, root-cause analysis thinker who enjoys building processes, improving workflows, and solving operational problems

Comfortable operating both in the details and at a higher level, translating financial data into meaningful insights

Proactive and self-directed, able to identify gaps and take initiative without waiting for direction

Robust communicator who can work across departments to gather information, clarify issues, and drive accountability





Organized and able to manage multiple priorities in a fast-paced, evolving environment

Adaptable and comfortable building structure within a growing business

Requirements

4–7+ years of experience in accounting, finance, or a similar role with hands‑on responsibility across bookkeeping, AP/AR, and reconciliations

Strong experience with QuickBooks Online (or similar accounting software) and financial systems management

Experience managing payroll and supporting HR‑related financial processes

Demonstrated experience building or managing reporting, dashboards, or financial analysis for a business

Experience with or strong understanding of

job costing, project-based accounting, or cost tracking systems

Comfortable working with multiple systems and tools (e.g. expense management, payroll platforms, CRM/project systems)

Strong Excel skills for analysis and reporting

Why Bear? Bear Event Design is a creative event design and rental company serving Denver and the Rocky Mountain region. We specialize in corporate events, experiential activations, and social celebrations, delivering high‑impact environments through thoughtful design and precise execution. Our team operates at the pace of a production company with the mindset of a design studio, creating custom, elevated experiences across a high volume of events each year. We take pride in our collaborative culture, high standards, and commitment to delivering exceptional work.

Creative, collaborative team focused on high‑impact work in the event space.

Competitive compensation with Medical, Dental, & Vision Health Plans

HSA with Annual Employer Contribution

401K with Employer Match

Short Term Disability, Long Term Disability, and Life Insurance

Generous PTO policy

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📌 Accounting Operations Administrator (Prince Edward County)
🏢 Bear Event Design
📍 Prince Edward County