Job Description: Part-Time Administrative Assistant Location:

Calgary, AB (Office-based, part-time role, Monday-Friday) Company:

Infracon Construction Inc. Hourly Wage:

$24-$28 per hour (depending on experience)

Position Overview: Infracon Construction is seeking a highly organized, dependable, and proactive

Part-Time Administrative Assistant

to support our Calgary office. This is an office-based role working Monday through Friday from 8:00 AM to 12:00 PM.

The successful candidate will take ownership of the day-to-day administration and organization of the Calgary office while providing administrative support to senior leadership and assisting with a variety of corporate functions, including travel coordination, business development support, document preparation, communications, and other company initiatives.

Responsibilities Office & Reception Administration

Maintain an organized, professional, and welcoming office and reception area

Monitor and replenish office, kitchen, and coffee supplies

Maintain shared office equipment and coordinate service or repairs as required

Liaise with building/office management regarding maintenance, access, and other office-related matters

Collect, sort, and distribute incoming mail and deliveries

Prepare and coordinate outgoing mail, couriers, and packages

Prepare and distribute internal office communications and memos

Assist with meeting room preparation and general office coordination

Maintain office records, contact information, and administrative files

Assist with planning staff events, meetings, lunches, and other office activities

Manage the company’s Calgary condo unit, including the booking calendar, rent payments, cleaning services, restocking supplies, and other accommodation-related requirements

Executive & Administrative Support





Provide administrative support to the Vice President, Director of Indigenous Relations, and Director of Business Development

Coordinate travel arrangements, including flights, accommodations, and transportation, as well as restaurant reservations, meetings, and events

Assist with calendar management and meeting coordination as required

Organize, code, and submit corporate credit card receipts and supporting documentation

Format letters, reports, presentations, proposals, resumes, project sheets, and other business documents

Maintain files, records, and documentation, including general filing, scanning, copying, and document control

Maintain client, contact, opportunity, and meeting information in Salesforce, including entering meeting notes and performing routine CRM updates

Update project sheets, client lists, business development records, and other tracking documents as requested

Monitor shared email inboxes and distribute or action requests as required

Assist with social media content and maintain corporate photos, marketing materials, templates, and other shared resources

Assist with conferences, community events, sponsorships, and other business development initiatives

Assist with maintaining company Google Earth/KMZ files and other project information, where experience allows

Assist with Microsoft Power Automate workflows and other process-improvement initiatives where experience allows





Provide general administrative support to other departments as required

Qualifications

Previous administrative, office coordination, reception, or executive assistant experience is preferred

Robust organizational skills with excellent attention to detail

Demonstrated initiative and follow-through, with the ability to identify routine administrative needs and action them independently

Ability to prioritize and manage a variety of responsibilities with minimal supervision

Strong written and verbal communication skills, with a professional and approachable manner

Proficient with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams)

Experience with Adobe Acrobat and SharePoint is an asset

Experience coordinating travel, meetings, accommodations, and expense documentation is an asset

Experience with Salesforce or another CRM platform is an asset

Experience with Canva, social media platforms, or similar tools is an asset

Experience with Power Automate or other workflow automation tools is an asset but not required

Experience with Google Earth/KMZ files is an asset but not required

Ability to learn new software and processes quickly

Comfortable interacting professionally with employees, visitors, vendors, clients, and senior leadership

What We Offer

Consistent part-time schedule, Monday-Friday from 8:00 AM to 12:00 PM

Downtown Calgary office location

Competitive hourly wage of $24-$28, depending on experience

Varied role with exposure to operations, executive administration, Indigenous Relations, business development, proposals, and marketing

Collaborative work environment with the opportunity to take ownership of the day-to-day organization of the office

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📌 Administrative Assistant (Winnipeg)
🏢 Infracon
📍 Winnipeg