The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies.

This role will primarily support our Project Accountants.

JOB DESCRIPTION

Accounts Payable

- Full cycle accounts payable, including matching documents, ensuring review and approval, aid in issuing payments and the recording of transactions including holdback retainage
- Coordinate with Construction staff on the processing and approval of Purchase Orders and Construction Contracts or Change Orders
- Ensure that invoices are processed in a timely manner
- Organize commission installment invoices for various projects as well as track any outstanding commissions to be paid
- Coordinate cheque pick ups with suppliers, reconcile AP statements and respond to payment inquires
- Maintain orderly filing system for all invoices paid

Data Entry

- Creating purchase orders for various cost commitments
- Matching Invoices against contracts and purchase orders, confirm appropriate review/approvals are in place, enter monthly project invoices in Project Management Software – Trimble Project Sight
- Assist in reconciling project cost-to-date in Accounting Software and Project Management Software with accurate data entry
- Maintain accurate accounting of costs-to-date in Accounting Software – Sage 100 Contractor

Reporting





- Assist in maintaining an updated budget report for multiple projects
- Assist in preparation of monthly bank reconciliation as well as other reconciliations as needed
- Assist Project Accountant in preparing monthly draw packages for submission to project cost consultant and/or project lender

Administration Support

- Administration of Tarion accounts
- Tracking purchasers’ APS’s, amendments, deposits and other required documentation
- Maintain orderly filing system for all purchaser files
- Coordinating incoming and outgoing mail as well as courier services when needed
- General administrative work as may be requested by Senior Management

SKILLS & QUALIFICATIONS

Experience

- 2+ years experience in an accounting department within the construction or real estate
- Experience with large volumes of Accounts Payable and data entry would be an asset

Skills

- Professional attitude with excellent communication and organization skills
- Excellent attention to detail and self-motivated with ability to work independently while meeting
- Time management
- Multitasking in order to efficiently work on different tasks
- Proficiency in Microsoft Office – Excel, Word, Outlook, etc.
- Trimble Project Sight and/or Sage 100 Contractor software experience is an asset

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📌 Accounting Clerk (Vaughan)
🏢 Pivotal Integrated HR Solutions
📍 Vaughan