Halton Children’s Aid SocietyJOB POSTING # 05-26 - RepostRecords AssistantPOSITION TYPE:One (1) Regular, Full Time PositionEMPLOYEE GROUP:CUPE Local 2501Band 3SALARY RANGE:$56,132.48 to $61,565.50DEPARTMENT:Records ManagementREPORTS TO:Senior Manager, Legal ServicesPOSTING DATE:September 2, 2026POSTING DEADLINE:POSTING TYPE:Existing PositionReporting to the Senior Manager, Legal Services, this position is responsible for the coordination and organization of the Society’s paper and electronic records management.Main duties and responsibilities include, but are not limited to:Coordinates the records management system dealing with both paper and electronic records, and other file typesWorks with Supervisor to create and implement Policies and Procedures related to records managementIdentifies and recommends procedures for continual improvement of the effective life-cycle management of the Society’s information assetsWorks with departments on the management of their records and informationFollows a corporate records classification system for both electronic and paper recordsCreates support and guide documents related to the position.Provides administrative support to SupervisorDesigns and organizes the historical records file room.Digitizes and migrates content into CPINCompletes person searches in CPIN and identifies appropriate person record for use in caseIdentifies, marks and merges duplicate person records in CPIN.Receives and processes initial stage of record requests, including opening Intake Case in CPINPrepares files for Disclosure Assistants as requiredPerforms other duties as assigned which are directly related to the major reponsibilities of the position.Knowledge, Education, Experience, Skills and AttributesQualificationsSecondary School Diploma, office Administration Diploma considered an asset.Strong analytical and problem solving skillsExcellent oral and written communication skillsExcellent computer skills with proficiency in Microsoft Office Products, knowledge of the Child Protection Information Network (CPIN) and proficiency in CPIN searching.The ability to maintain confidentiality is essentialGeneral Skills and AttributesKnowledge of the Child Welfare Sector considered an assetStrong attention to detailProfessional, approachable and customer-service orientatedStrong problem solving skills with the ability to demonstrate diplomacy under pressureSolid planning, time-management,



multi-tasking and organizational skills to nmeet timelinesAbility to work independentlyValid Ontario Driver’s License and a vehicle available for work purposeWork is primarily performed at a desk in a normal office environmentLong periods of sitting and computer/phone useThe incumbent has the freedom to move about or change position at willFrequent periods of review and analysis and/or proofing of documentsMulti-tasks within a fast-paced, high-volume and demanding environmentInfrequent travel to Halton CAS sites or within the Halton regionOccasional requirement to work evening and/or weekend hoursTeam BuildingDevelops professional working relationships with team members.Works respectfully, positively and collaboratively within a team environment sharing experiences and lessons learned.Actively participates and engages in team and staff meetings, training sessions and other meetings/sessions as required.Supports the team and works with team members to ensure department needs are met including absence coverage.Equity, Diversity, and InclusionResponsive to the knowledge and understanding of the culture, history, and current oppressions experienced by marginalized communities and communities that are overrepresented in the child welfare system, including Indigenous, racialized and the 2SLGBTQ+ communities.Fosters an inclusive and accessible environment where all employees, service recipients, and volunteers are respected.Strong knowledge, understanding, and experience working within an equity and anti-oppressive, anti-racism practice framework, including knowledge of the 11 One Vision One Voice Race Equity practices and the Truth and Reconciliation Calls to Action.Ensures ethnic, spiritual, linguistic, familial, and cultural differences are respected.Acts in accordance with and incorporates the Society's Code of Conduct, Confidentiality, Equal Opportunity, and Anti-Discrimination, Harassment & Discrimination policies, etc.Halton CAS has a vaccination policy and procedure in place. As a condition of employment,



new employees are required to be vaccinated for COVID-19 unless they have a valid reason not to be vaccinated based on a protected ground under the Ontario Human Rights Code.The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19. Fully vaccinated is defined as having received all of the required doses of a Health Canada approved vaccine and having received the final dose at least 14 days before your employment start date. The candidate will be asked to provide Halton CAS with proof of full vaccination, prior to the candidate’s employment start date. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.Ontariohealth.Ca/, or other government-issued vaccine passport or certification.As described above, the requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If the candidate is unable to receive the COVID-19 vaccine for a reason protected by the Code, requests for accommodation from the vaccine policy will be assessed on a case by case basis and will be subject to Halton CAS’ accommodation process.The Halton Children’s Aid Society is an equal prospect employer.The Halton Children’s Aid Society is committed to fostering an inclusive, accessible environment where all employees and members of the public are respected. We are dedicated to building a workforce that reflects the diversity of the communities we serve.We thank all applicants for their interest in the Halton Children’s Aid Society, we will only contact those selected for an interview. All interviewed candidates will be asked to provide a minimum of two supervisory references.We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at (phone hidden) ext. 0775. Human Resources will work with the applicant and the interview committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.#J-18808-Ljbffr

📌 Assistant, Records (Winnipeg)
🏢 College of Physicians and Surgeons of BC
📍 Winnipeg