Bookkeeper and Donation Assistant The Bookkeeper and Donation Assistant will work one day per week, on Fridays, and will be responsible for day-to-day bookkeeping tasks such as posting financial transactions, managing payables and receivables, processing payroll, account reconciliations, and preparing routine financial reports. The Assistant will also support the organization’s fund development strategy by processing and acknowledging donations.

About the organization The Food Sharing Project (FSP) is a registered Canadian charity that has been operating for 40 years. FSP provides nutritious food to all 88 schools across KFL&A; to support their in-school breakfast, lunch and hearty snack programs. An average of 10 tonnes of food, valued at over $29,000, is packed and delivered each week, throughout the school year. In addition, FSP delivers packaged lunches to participating schools that are prepared in three off-site production kitchens.

Tasks & Responsibilities BOOKKEEPING

Check in each week with Executive Director to review financial activities and receive coded invoices

Use Sage 50 Accounting software to process accounts payable, accounts receivable, and general journal entries

Conduct bank and credit card reconciliations

Process payroll bi-weekly for 12 staff, according to provided payroll guidelines

Track vouchers and in-kind donations and record accurately

Generate standard and customized reports as directed, including reports for special projects

Conduct month-end bookkeeping entries and tasks





Prepare HST semi-annual rebate applications

Calculate and submit monthly payroll source deductions and quarterly WSIB remittances, and other compliance submissions as required

Prepare bank deposits as per prescribed guidelines

Maintain organized digital client files

DONATION PROCESSING

Reconcile and post online donations (CanadaHelps, EFT, E-transfers, etc.) in accounting software

Prepare and send thank you letters to online donors; Prepare thank you letters for Executive Director in accordance with prescribed criteria and templates

Prepare donation reports as required by the E.D. or Board of Directors

Assist with other fundraising activities and grant proposals, as directed and within the scope of the position

OTHER

Provide reception services, such as greeting visitors, answering phones, and some filing; Direct inquiries to other staff member as appropriate.

Other tasks as directed within the scope of the position

Terms

Regular schedule in office on Fridays. Occasionally additional hours may be required in office or off-site, such as at month-end or a busy time of the year

The employee will record hours worked on a timesheet, approved by the Executive Director, and will be paid bi-weekly

A work laptop and accounting software will be provided

Rate of pay will be $25 per hour, plus 4% vacation pay, paid bi-weekly

Position is year-round, with reduced hours in the summer (July and August, every other week)

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📌 Bookkeeper and Donation Assistant (Winnipeg)
🏢 The Food Sharing Project
📍 Winnipeg