Overview:

The Administrative Assistant is responsible for the day-to-day administrative operations of the office, ensuring everything runs smoothly, efficiently, and in an organized manner. This role serves as the first point of contact for incoming communications and plays a key part in maintaining structure, responsiveness, and overall office functionality. The ideal candidate is highly organized, detail-oriented, and takes pride in keeping things in order.

Responsibilities include:
Manage all incoming calls and emails, responding where appropriate and directing inquiries to the relevant team members
Maintain and organize physical and digital filing systems, including ongoing document management and upkeep of the filing room
Perform administrative duties such as filing, copying, scanning, and document preparation with accuracy and attention to detail
Support general office operations, including managing boardrooms, coordinating cleaning, and ensuring the office is presentable and functional at all times
Oversee office supplies and equipment, including ordering, restocking, and coordinating maintenance (e.g., printers, coffee machines, water, etc.)
Help prepare internal documents, reports, and presentations as required




Take ownership of administrative processes, ensuring consistency, follow-through, and a high standard of organization
Provide additional administrative support to the team as needed
Qualifications/Experience:

· At least two years of office administration and filing experience is required.

· Demonstrate robust spoken and written English communication skills with excellent reading comprehension and the ability to articulate ideas clearly and effectively.

· Proficient in MS Office and Outlook

· Post-secondary education/courses in related fields are considered an asset

What we offer:

· Market-competitive salary range of $45,000 – $60,000, based on experience

· Vacation policy and observance of office holiday closures

· Comprehensive extended health and dental perks

· Opportunities for growth within the company

· Supportive, team-oriented culture that values collaboration and work-life balance

How to Apply:

Please submit your resume and cover letter to . Due to the high volume of applications, only candidates selected for an interview will be contacted.

📌 Administrative Assistant Avisina Properties Vancouver
🏢 AviSina Properties
📍 Vancouver