Job Title: Office Manager

Company: Merlo Electric

Location: Hamilton, ON

Overview:

Merlo Electric is currently searching for an Office Manager! The Office Manager for Merlo Electric plays a central role in coordinating field operations, managing financial records, and supporting day-to-day administrative functions. This position ensures smooth scheduling, accurate bookkeeping, and effective communication between electricians, clients, suppliers, and management. The role is a key part of our operation and as such, profit sharing is also included in the compensation package.

Key Responsibilities:

Operations & Scheduling

- Work with customers, suppliers, and employees to coordinate daily schedules for the electricians.
- Support the General Manager with project tracking, supplier management, scheduling, and other administrative tasks.
- Ensure accurate invoicing through strong job cost tracking and timely payments of vendors through strong supplier management.

Customer Service

- Provide front-line support via phone, email, and in-person.
- Troubleshoot client inquiries and service requests.
- Build and maintain relationships with key customers and suppliers.
- Maintain strong proficiency in company software.

Financial Bookkeeping

- Invoicing, accounts payable/receivable, financial statement maintenance, and other regular bookkeeping duties.
- Assist the Controller in the implementation, monitoring, and continued improvement of new and existing financial controls.




- Manage payroll submissions.
- Manage WSIB and HST filings.
- Perform monthly bank reconciliations and maintain financial documentation.

Administrative Support

- Order and maintain office supplies and equipment.
- Track staff licenses and certifications.
- Manage staff cell phones, uniforms, and safety gear.
- Maintain fleet documentation.
- Manage Employee Benefit program.
- Other admin requirements as needed.

Skills & Qualifications:

- Very robust organizational and multitasking abilities.
- Proficiency in QuickBooks Online (QBO) and Microsoft Office.
- Familiarity with Jobber or similar project management tools.
- Excellent communication and problem-solving skills.
- Experience working in a team-oriented environment.

Requirements:

- At least 5 years of experience in an office management role (preference to electrical or construction settings).

This is an on-site role. Office hours are Monday-Friday 8:00am to 4:30pm.

We appreciate your interest in this position however only qualified candidates will be contacted for an interview.

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Benefits:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Experience:

- Office Management: 5 years (required)
- QuickBooks: 1 year (preferred)

Work Location: In person

📌 Office Manager (Canada)
🏢 MERLO ELECTRIC
📍 Canada