Job Summary

We are seeking a dedicated Office Administrative Assistant to join our agile team. In this vital role, you will provide comprehensive administrative support to ensure the smooth and efficient operation of our office environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with various office software tools. This position offers an opportunity to contribute to a professional setting where attention to detail and customer service are paramount.

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software
- Maintain organized filing systems, both electronic and paper-based, ensuring quick retrieval of documents
- Support bookkeeping activities utilizing QuickBooks and other accounting tools to assist with invoicing and record-keeping
- Provide exceptional customer service by addressing inquiries via phone, email, or in person with clarity and professionalism
- Assist in scheduling appointments, coordinating meetings, and managing calendars for staff members
- Conduct proofreading of documents to ensure accuracy and proper formatting
- Handle clerical tasks such as photocopying, scanning, mailing, and maintaining office supplies inventory
- Support medical or dental office functions if applicable,



including patient check-in/out procedures and medical record management
- Demonstrate strong organizational skills by prioritizing tasks effectively and managing multiple responsibilities simultaneously

Qualifications

- Proven experience in an administrative or clerical role within an office setting; dental or medical office experience is a plus
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with QuickBooks for bookkeeping
- Excellent computer skills with the ability to learn new software quickly
- Strong data entry skills with high accuracy and attention to detail
- Previous experience handling multi-line phone systems and practicing good phone etiquette
- Demonstrated organizational skills with the ability to manage filing systems and prioritize tasks efficiently
- Experience in customer service roles with a focus on customer support and professional communication
- Knowledge of office procedures such as proofreading, filing, and maintaining confidentiality
- Ability to work independently as well as part of a team in a fast-paced environment

This position is a paid opportunity designed for individuals eager to develop their administrative expertise while supporting a professional organization. We welcome applicants who are committed to delivering exceptional service and maintaining an organized workplace.

Pay: $16.00-$18.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person

📌 Office Administrative Assistant (Calgary)
🏢 RightLine Immigration Services
📍 Calgary