Job Overview

We are a Waterloo-based marketing solutions company serving the Tri-Cities (KW, Cambridge & Guelph) since 1985. We are seeking an Administrative & Marketing Assistant with a flexible 30 hours per week schedule. We are looking for someone who loves keeping things organized, is keen on fostering caring relationships, and can develop effective ad concepts through in-person meetings. Marketing assistant training provided.

Responsibilities

Administrative

- Answering phones, voicemails, emails, mailings.
- Promptly following up or relaying messages to our team.
- Maintain an organized filing system of paper & electronic documents.
- Create invoices and print proofs.
- Document incoming payments and complete deposits.
- Organize, schedule and communicate with our distributor & printer.
- Keep office clean & organized.

Marketing

- Setting up in-person ad copy appointments with clients.
- Meeting with clients to collect ad copy and assets for submission to our Graphic Designer.
- Liaise with Graphic Designer and Sales Team.
- Oversee pagination, proofing & upload.




- Maintain website content.
- Other duties as assigned.

Qualifications

- College diploma or University degree.
- Teachable.
- Robust interpersonal skills (you enjoy picking up the phone and making an appointment with a person you have never met).
- Strong attention to detail.
- Experience with Google Docs, Email, QuickBooks, Mac OS.
- Well established time management skills.
- Valid driver's license and reliable vehicle.

Interested candidates please submit resume and cover letter outlining why you are a good fit for the position.

Job Type: Permanent

Pay: $25.00 per hour

Application question(s):

- Do you have a valid driver's license to drive in Ontario?
- Have you completed a College diploma or University degree?
- Do you have daily access to a reliable vehicle for work responsibilities?
- Do you live in Kitchener or Waterloo?

Work Location: Hybrid remote in Waterloo, ON N2V 2C9

📌 Administrative & Marketing Assistant (Canada)
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📍 Canada