Appendix D/Temporary Assignment (September 2026 – May 2027) Hours: Monday – Friday, 35 hours/week Home Campus: Fennell (hybrid work arrangements available) Rate of Pay: Payband G (Start Rate: $34.60 per hour, plus 8% in lieu of vacation and benefits) We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is significant to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

The Academic Scheduling

Officer is responsible for the analysis of data from Academic areas, manipulation, construction, distribution and maintenance of Post-Secondary (diploma and certificate), Continuing Education, Apprenticeship, and Final Examination timetables at Mohawk College. The incumbent also shares responsibility for the Academic room booking process, including requests for meeting space and midterm testing at all campuses. Produces student, faculty, and room timetables for Post-Secondary Diploma and Certificate Programs, and Apprenticeship Programs at all campuses: Deciphers, analyzes and verifies all scheduling data received from Summit at the beginning of each scheduling cycle and when changes are requested after preliminary and final schedules have been distributed.

Consults with the academic designate regarding discrepancies, errors and omissions. Ensures all courses have been assigned in accordance with the correct version of the College approved Program of Studies and reports discrepancies to the Academic Department. Consults with the Academic Data Officer when required.

Identifies and notifies the academic designate or the Coordinator of Scheduling and Academic Support of problems including requests which are not feasible or desirable due to space, faculty or student constraints or would create enrolment or registration issues. Prepares data for automated scheduling based on faculty workload, faculty restrictions and accommodations, specialty room/lab hours and availability, general electives, common hour, option courses, classroom and microlab availability, section and academic block sizes. Analyses results of the scheduling process (Timetabler) to determine which data can be further manipulated to create a better outcome.

Reviews preliminary schedules with academic designated for errors, omissions, and workload changes





- Maintains the database’s room inventory for all college campuses. Ensures the database is up-to-date and accurate for the upload to Banner as determined by the Time Ticketing schedule for student registration based on critical deadlines determined by the College. Completes all changes in the Timetabler Database and Banner, and informs Academic Departments daily of changes to ensure students and faculty have accurate and up to date schedules. develops solutions and suggestions for improvement for the next semester for the Academic Departments as well as processes within the Academic Scheduling Office. Develops and distributes exam request forms to Academic Departments and follows up with academic designate to ensure requests are received within the set deadlines . Reviews, verifies, and makes adjustments and corrections where needed for all exam requests received from each Academic Department. Identifies and informs Academic Departments of problems including requests which are not feasible or desirable due to space, faculty or student constraints
- Analyzes data and compares exam requests to the testing space available and develops a plan of action for manual and/or automated scheduling. Continuously prioritizes, manages, and processes change requests from Academic Departments as a result of faculty requests, faculty workload changes, late request submissions, conflicts and unforeseen factors such as room unavailability and weather issues. Reviews the exam process after each semester, identifying problems and concerns, and develops solutions and suggestions for improvement for the next semester for the Academic Departments as well as processes within the Academic Scheduling Office.

Support

Officers to make necessary revisions to the data. Analyzes data and makes necessary adjustments where room conflicts arise, taking into consideration room characteristics and software locations.



Reviews all rejected courses and determines which data can be manipulated and corrected in order to schedule. E. schedules to the Mohawk College Continuing Education website daily to ensure faculty and students have the correct room information.

Support

Officers as well as processes within the Academic Scheduling Office. Prioritizes and processes requests for space using the Infosilem EnCampus Enterprise software; responding to the needs of management, staff, and faculty for all college activities while maximizing space utilization and supporting the needs of the Ancillary Services department for external bookings. Facilitates midterm testing when possible from requests submitted by faculty and Academic Departments.

Prepares and processes timetable simulations for pilot projects, renovations, and changes to standard processes

- Prepares EnCampus Timetabler and Exam databases each semester, ensuring room information is kept up to date and accurate. Performs data transfers each semester from the EnCampus Timetabler database to the Exam and Enterprise databases and for data from the CE Catalogue to Timetabler. Prepares for software upgrades and software installations. Completes testing of upgrades through executing all possible actions on the test database before upgrading the production database. Acts as backup to the Co-ordinator of Scheduling and Academic Support for enrolment/registration management.

Assists

Co-ordinator of Scheduling and Academic Support with Timeticketing and validation reports. including software that is being introduced to users throughout the College. A minimum of a 2-year post-secondary education in Office Administration, Business, or other related programs

- Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility. The ability to communicate and work effectively with diverse students, employees, and communities. Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College. Discounted rate for full-service athletic facility and instructor-led classes. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

📌 Academic Scheduling Officer (App. D/Temp. Assignment: September 2026 - May 2027) (Canada)
🏢 Mohawk College
📍 Canada