Our client is seeking an Accounts Payable Clerk to join their growing organization on a 6-week contract. They are currently in the middle of a new system implementation, and bringing in additional support would help alleviate some of the workload from their current Accounts Payable team member and ensure day-to-day responsibilities continue to be managed effectively throughout the implementation process.

Responsibilities

- Invoice Matching & Processing: Perform three-way matching by verifying vendor invoices against Purchase Orders (POs) and Receiving Documents (Goods Received Notes) to ensure accurate pricing, quantities, and terms.
- Vendor & Ledger Management: Code invoices to correct General Ledger (GL) accounts and cost centers (e.g., direct materials, overhead, freight, equipment maintenance) and set up current vendor profiles with accurate tax forms (W-9s/W-8BENs).
- Payment Batch Execution: Prepare and process regular payment runs via ACH, checks, and wire transfers while taking advantage of early payment discounts (e.g., 2/10 net 30) to maximize working capital.
- Inventory & Direct Materials Reconciliation:



Work closely with the procurement and receiving teams to resolve invoice discrepancies, short shipments, or damaged goods through credit memos and debit adjustments.
- Month-End & Reconciliations: Reconcile monthly vendor statements and sub-ledger balances against the GL, compiling AP aging reports and assisting accounting with month-end accruals for unbilled receipts.
- Expense & Freight Auditing: Audit and process employee expense reports, as well as complex freight/shipping bills associated with supply chain logistics.
- Compliance & Record-Keeping: Maintain structured, audit-ready AP files and assist with year-end tax reporting, including 1099 distribution.

Qualifications

- 1-3 years of Full Cycle Accounts Payable experience
- Experience with ERP implementation is a plus.

This posting is for an open vacancy currently available within our client's organization.

We would like to thank all applicants. However, only those under consideration will be contacted.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.

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📌 Accounts Payable Clerk (Ontario)
🏢 Elby Professional Recruitment
📍 Ontario