Accounts Payable Administration Accounts Payable Administrator Location: Hybrid, Vancouver Office 2 days a week Term, Full-time Hybrid BUILDING OUR ECONOMY. The principal goal of this group is to restore and implement ecologically, socially, and economically sustainable resource management approaches on the Central and North Coast and Haida Gwaii. You are highly organized and very detail-oriented with demonstrated expertise in Accounts Payable Administration. you are good under pressure, and you know how to ask for help when needed.

We are looking for someone who enjoys a fast-paced and agile environment, has strong accounts payable administration experience and great Microsoft 365 skills.

Accounts Payable Administrator

Reporting to the Controller, the Accounts Payable Administrator will be responsible for planning, organizing, and executing all aspects of the accounts payable function. Working closely with the Finance and Administration teams, as well as Program Managers, the administrator will receive and process purchasing correspondence, complete data entry of invoices for payment runs, research account activity, work with vendors, reconcile statements, manage billing accounts and concerns, and perform other accounting duties as assigned.

The Accounts Payable

Administrator position is responsible for the following four (4) key functions. Entering day-to-day accounts payable financial transactions into accounting software. Processing accounts payable for vendors, staff, and Program Managers; including entering and paying bills in the accounting software.

Preparing the semi-monthly accounts payable packages for the Bookkeeper review. Preparing reconciliation packages for Bookkeeper’s review. Reviewing, entering,



and reconciling credit card transactions with expenditure records (for review and finalizations by the Bookkeeper).

Reviewing, entering, and reconciling QuickPass transactions with expenditure records (for review and finalizations by the Senior Accountant). Entering the recurring bank transactions on a weekly basis and maintaining the recurring transaction worksheet monthly, ensuring accuracy. Managing the payables email inbox for all incoming bills, receipts, and requests.

Maintaining electronic files related to bookkeeping and accounting (as outlined in the Financial Processes and Procedures manual). Collaborating with the finance team on departmental activities. Building harmonious working relationships with co-workers and all external stakeholders.

Meeting with the Senior Accountant and Controller on a regular basis. thus, if you don’t have direct experience in some of these areas, feel free to let us know how other experiences have equipped you to succeed in those parts of the role. ~ Completion of Grade 12 (High School Diploma) ~ Post-secondary courses in accounting ~2+ years’ experience in accounts payable ~ Cultural safety awareness, and knowledge of Indigenous Peoples. ~ Satisfactory Criminal records check. Strong personal interest and commitment to Coastal First Nation – Outstanding Bear Initiative's mission and vision required. Demonstrated experience using QuickBooks accounting software.

Practical experience and knowledge of Microsoft 365 Office applications focused on Teams, Outlook and Excel as well as strong Adobe skills. Strong problem-solving and analysis skills, with the ability to make sound decisions. Excellent written and spoken English required. however, in support of our strategy to achieve our employment goals for Indigenous Peoples, qualified Indigenous applicants will be given priority.

Persons of Indigenous ancestry will be given preference.

📌 Accounts Receivable Collections Administrator (Vancouver)
🏢 GoodWork.ca
📍 Vancouver