Tourism Calgary is the destination management organization that enthusiastically shares and promotes the story of our friendly Blue Sky City to those near and far. We think big – like, Canadian Rocky Mountain big – using our sales and marketing expertise to drive an annual visitor spend of over $3B for the local economy and advocating for our growing tourism sector, which includes 84,000 Calgarians employed in the industry. From conventions to leisure travel, sports events to music and arts, Tourism Calgary represents the city’s diverse and unexpected experiences, extending our welcoming hospitality to the estimated 8.7 million people who visit Calgary every year.

Reporting to the Executive Director, Meetings & Conventions, the Administrative Assistant will provide high-level administrative support for the Meetings & Conventions team. The role requires exceptional organizational skills, flexibility, attention to detail and the ability to meet tight administrative deadlines under competing priorities to ensure the sales leadership team can focus on securing business for the city.

Funding Administration

Administer client opportunity funding processes and agreements in accordance with organizational policies and approved funding parameters. Monitor funded program performance against established commitments and identify variances or funding attrition. Prepare regular KPI, performance, and stakeholder reporting for the Meetings & Conventions team.

Support departmental budgeting, forecasting, financial tracking, reconciliation, and related administration.



Team & Executive Administration Provide general administrative and coordination support to the Meetings & Conventions team. Coordinate meetings, events, invitations, correspondence, and related administrative requirements.

Provide administrative support to the Executive Director and senior team members, including calendar coordination, travel, itineraries, hosting, familiarization trips, and site visits. Minimum of five years’ administrative experience;

experience as an Executive Assistant is considered an asset.

Experience working in the hotel, travel or event sales industry is strongly preferred. Proficiency with Microsoft Office Suite is required, including Outlook, Excel, PowerPoint, and Word.

Experience working with Customer Relationship Management software. Flexibility in changing or shifting priorities and deadlines.

Care Deeply: We show up with presence, pride, and accountability by listening, supporting others, caring about quality and impact, and having honest conversations that strengthen outcomes. We step forward with initiative, optimism, and energy, celebrate progress and wins, and help others see what’s possible for our work and our city. This is a hybrid home-office role requiring in office presence at the Tourism Calgary downtown office on Tuesdays, Wednesdays, and Thursdays.

Mondays and Fridays are optional work-from-home days, though in-office attendance may be required to support business and meeting needs. This role requires occasional evening or weekend work, including the requirement to be present on-site as dictated by business needs.

Tourism

Calgary values diversity of expertise, talent and opinion, which creates an innovative and collaborative environment.

📌 Administration Administrative Assistant_Work From Home (Calgary)
🏢 Tourism Calgary
📍 Calgary