On-site Permanent | Full time Continuing to grow, Lallemand is recruiting for a newly created Administrative Assistant position. The successful candidate will play a key role in supporting executive leadership, coordinating corporate activities, and helping organize strategic events. Manage the President's calendar, including scheduling meetings, coordinating priorities, and monitoring key deadlines.

Provide administrative support for strategic initiatives and requests from senior leadership. Administer the corporate donations and charitable initiatives program, including communications and follow-up on commitments. Prepare, organize, and maintain administrative files and reference documentation.

Perform a variety of administrative and operational tasks to support business activities. Assist with the planning and organization of corporate events, leadership meetings, training sessions, and company visits. Coordinate communications with hotels, conference centers, caterers, and other external suppliers.

Manage invitations, attendance confirmations, and participant lists. Coordinate room bookings, meeting materials, and on-site logistics. Assist with event budget tracking and related administrative activities.

Prepare name badges, welcome packages, and participant materials. Welcome visitors and help ensure a professional and positive experience. Support the successful execution of events involving up to forty participants.

Assist with special projects and other corporate initiatives as required. Availability to work occasional evenings and some weekends in support of corporate events and special activities.





Required Technical Skills

Minimum 1 to 2 years of experience in an administrative, coordination, or executive support role. Fluency in both French and English, spoken and written, is required due to the responsibilities associated with the position, including communicating regularly with suppliers, business partners, visitors, and organizations located across Canada and internationally. Preferred/Asset Skills College diploma or certificate in administration, office management, business, communications, tourism, event management, or a related field.

Proficiency in a third language, such as Spanish, Portuguese, German, Chinese, or Japanese, is considered a strong asset.

Personal

Abilities (Required) Excellent ability to manage multiple priorities and meet tight deadlines. Tact and diplomacy when managing sensitive situations. Availability to work occasional evenings and some weekends.

Asset ~ Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Lallemand's corporate division encompasses all of the support services offered to our branches.

Our corporate branch's head office is located in Montreal, Canada, and relies on a team that specializes in Management; Finance and accounting; Engineering; Research and Development (R&D;); and Information Technology (IT). If you want to help bring enthusiasm, collaboration and innovation to our workplace, we'd love to get to know you!

📌 Administrative Assistant - Executive Support & Corporate Events (Montreal)
🏢 Lallemand
📍 Montreal