Administrative Assistant - Temporary - up to 12 months The Timmins AcademicFamily Health Team (TAFHT) is seeking an organized and detail-orientedAdministrative Assistant to provide support to the leadership team, includingthe Executive Director, Director of Finance and Human Resources, and the Boardof Directors. This role plays a vital part in the day-to‑time operations of theorganization by managing schedules, coordinating meetings and events, preparingcommunications and reports, supporting governance functions, and maintainingaccurate records and systems. Provideconfidential administrative support to the leadership team and Board ofDirectors.

Coordinatemeetings, interviews, and organizational events, including scheduling,preparing agendas, taking minutes, and distributing materials. Support the governanceprocess by assisting with meeting logistics, documentation, and communicaitonfor the Board of Directors. Organize andmaintain electronic records, contracts, policies, and board documentation.

Manage theonboarding and offboarding process for staff, students, and volunteers,including internal coordination and checklist tracking. Administerthe biometric time clock system, including setup, troubleshooting, andbi-weekly activity audits. Completemonthly visa reconciliation and track organizational expenses in collaborationwith the Director of Finance and Human Resources.

Maintainorganized and accurate electronic filing systems and assist with policy anddocument management. Providesupport with purchasing and procurement tasks as needed. Performoccasional local travel for business-related tasks such as banking or pickingup supplies.

Diploma ordegree in Office Administration, Business Administration, or a related field. Minimum 3-5 years of administrative experience, preferably in a healthcare or executive setting. Demonstratedexperience supporting senior leadership and managing multiple administrativeworkflows.

Proficientin

Office 365 applications (Outlook, Word, Excel, OneNote, Teams, PowerPoint), Adobe,and videoconferencing platforms.



BilingualismFrench and English communication, spoken and written an asset. Mustadhere to all TAFHT Policies and Procedures. Thisposition is in Timmins ON, the position requires working in office and onsite. As a condition of employment, you are required to submit proof of COVID-19 vaccination and immunizations.

Valid Ontario

Driver ’s License and able to travel within the community. GenerousVacation Package – Take advantage of a competitive vacation allowance tosupport work-life balance. PaidTime Off – Benefit from illness and personal days, float days, and paid timeoff between December 25 and January 1st.

MeaningfulWork – Make a direct impact on patient care and community health while workingin a agile primary care setting. The location of this position could be the ThirdAve (suite 200/250/300), Algonquin West, 101 Mall, Algonquin East site or any other location within Timmins. The employer reserves the right to modify the location/site.

This temporary full-time position is intended to provide coverage during an employee's maternity/parental leave. The anticipated duration of the contract is approximately 14 months. The contract may be shortened or extended based on operational requirements and the incumbent employee's return to work.

We do not use artificial intelligence (AI) or automated decision‑making tools to screen, assess, or select candidates. TAFHT supports diversity, equity and a workplace free from harassment and discrimination. We encourage applications from all qualified candidates, including women, visible minorities, aboriginal persons and persons with a disability.

Personal information contained in applications will be used for recruitment purposes and collected as per Freedom of Information (F.TAFHT is committed to improving access and opportunities for individuals with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act. If you require a specific accommodation during the application, interview or recruitment stage, please contact our office at 705‑267‑1993, or by email athumanresouces@tafht.

📌 Administrative Assistant I - Full-Time (Temporary) (Timmins)
🏢 Timmins Academic FHT
📍 Timmins