Title: Administrative Assistant - Junior

Duration: 2025-09-22 to 2026-01-21 (12 Months possible extension)

Location: In office

Closing Date: 2025-08-27

Maximum Submissions: 3

Anticipated Interviews Dates: (Sept 10 to 12)

Work Location:

Fourth Floor

10405 Jasper Avenue

Edmonton

Alberta

CAN

T5J 3N4

Description

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities.

Duties will include the following but are not limited to:

- Proofing and formatting word documents.
- Pay invoices.
- Assign and return accounts receivable.
- Record tracking in Excel.
- Order supplies.
- Answer phone calls and emails.
- Create documents and memos as required.
- Organize events, coordinate Lync meetings and book rooms as required.
- Copy, scan, fax, file and perform records management of physical and digital documents.
- Process and review expenses.
- Act as point of content for any clients.
- Take meeting minutes.





Clear verbal and written communication skills and the ability to interact professionally with a diverse group.

The ability to pay attention to detail.

The ability to work on multiple projects at one time and to prioritize tasks.

Work Experience

Experience proofing and formatting word documents in a work setting.

Experience with records management.

Experience using basic Excel skills in a work setting

Knowledge of Records Management legislation, regulations, policies and procedures in Alberta or equivalent jurisdictions.

Nice to Have

Education

Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)

Work Experience

Experience with Microsoft 365 SharePoint Online admin portal, reporting, configuration, and administrative tasks.

Experience with paper and electronic filing system (Prolaw or similar)

Experience with Records Management/Document Management using Sharepoint

Relevant experience in a role similar to this.

Experience must be applicable to this role.

📌 Administrative Assistant - Junior (Edmonton)
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