Assist the Shared Services Team with daily administrative tasks in English and French Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes Maintain a bring-forward system for tracking tasks and deliverables Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up Prepare, organize, and maintain confidential files, records, and documentation Support projects, special initiatives, and day-to-day operations across the Shared Services Team and Professional Resources group Assist the MT Academy Team with administration and coordination tasks in English and French Update and maintain the Learning Management System, track attendance, update program entries, and create and proof invitations Manage and monitor shared MT Academy inboxes and respond to inquiries Organize MT Academy meetings, including agendas and minutes Prepare plans, reports, and charts tracking program updates Update programming communication templates in English and French Contribute to protocols and tracking systems Manage updates to the firm intranet, including existing content and new pages and resources Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses Assist with translation and review of communications, materials, and resources Provide administrative and project support for Professional Resources initiatives Perform other duties and special projects as assigned Requirements Minimum of three years of administrative experience,



preferably within a law firm or other professional services environment Post-secondary diploma Fluent bilingualism in French and English Experience with Workday is considered a strong asset Excellent organizational, proofreading, spelling, and grammar skills Strong attention to detail Exceptional verbal and written communication skills Demonstrated initiative, resourcefulness, and accountability Ability to work effectively in a fast‑paced environment and manage competing priorities Ability to adapt to changing business needs Ability to manage multiple assignments while maintaining accuracy and service delivery Strong time management, planning, and prioritization skills Ability to meet critical deadlines Ability to work independently with minimal supervision and exercise sound judgment Ability to handle confidential and sensitive information with discretion and professionalism Core Competencies Demonstrates strong administrative support capabilities, including bilingual communication in English and French, exceptional organizational skills, and proficiency in managing multiple tasks and priorities effectively. Experienced in maintaining confidentiality and providing project support within a professional services environment. Highest-signal resume keywords Bilingual Communication Administrative Support Workday Experience Organizational Skills Attention to Detail ATS Optimization Keywords Hard Skills Administrative Experience Task Tracking Document Management Meeting Coordination Learning Management System Maintenance Proofreading Report Preparation Translation Intranet Management Invoice Coordination Soft Skills Verbal Communication Written Communication Time Management Resourcefulness Accountability Certifications &

Qualifications ~ Post-Secondary Diploma Industry Keywords Professional Services Law Firm Talent Management Recruitment Onboarding Performance Management Confidential Information Fast-Paced Setting Critical Deadlines Service Delivery

📌 Administrative Assistant-Medical Office (Toronto)
🏢 Jobtailor
📍 Toronto