About Our Client

Our client is a well-established professional services organization located in Vancouver. They are seeking a reliable, mature, and adaptable Administrative Assistant to join their small and collaborative office environment on a temporary basis.

Position Details

Position: Administrative Assistant

Location: Vancouver, BC

Type: Temporary

Start Date: Week of September 8, 2026, or no later than September 14, 2026

Duration: Until the end of 2026, with potential for extension into the new year

Schedule: Full-time, approximately 40 hours per week; exact hours negotiable

Compensation: $22–$25 per hour, based on experience and background

Responsibilities

- Assist with opening and maintaining files and ensuring documentation is organized and up to date.
- Conduct basic searches and assist with information gathering as required.
- Prepare and submit routine filings and documentation.
- Draft and format letters, correspondence, and other documents.
- Provide administrative support to paralegals and other team members.
- Assist with document preparation, organization, scanning, filing, and data entry.
- Maintain accurate electronic and physical records.
- Follow established procedures while taking initiative to identify and complete tasks independently.




- Communicate professionally with internal team members and external contacts as required.
- Ask questions when clarification is needed and apply instructions accurately.
- Support the team with other administrative duties and special projects as required.
- Maintain confidentiality and handle sensitive information with professionalism and discretion.

Qualifications

- Previous experience in an administrative, office, professional services, legal, or related environment is preferred.
- Legal Administrative Assistant certification is not required.
- Solid organizational skills and excellent attention to detail.
- Ability to work independently with minimal supervision.
- Flexible and adaptable with a can-do attitude.
- Mature, dependable, trustworthy, and professional.
- Strong written and verbal communication skills.
- Comfortable asking questions, learning new processes, and taking ownership of assigned tasks.
- Ability to prioritize multiple responsibilities and meet deadlines.
- Robust computer skills and proficiency with Microsoft Office.
- Previous experience with legal files, document preparation, filings, or paralegal support would be an asset.

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

📌 ADMINISTRATIVE ASSISTANT (Vancouver)
🏢 Recruiting In Motion - Eastern Ontario
📍 Vancouver