The salary range for this position is CAD $26.42 - $28.25 / hour We are currently looking to fill a Relief Full time opportunity for a Administrative Support Clerk to support Populuation & Public Health in Abbotsford, B.With a lower cost of living than Metro Vancouver, the area attracts residents who want a slower pace and enjoy a small-town feel.

Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.

Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.

Maternity

Top-Up: Receive an 87% top-up during maternity leave. Under the general supervision of the Public Health Administrative Supervisor performs a variety of administrative support functions such as providing reception services, typing technical and non-technical material utilizing wordprocessing software, setting-up and maintaining filing system, processing incoming and outgoing mail, faxes, reports/records, and courier documents, maintaining levels of stationery and office supplies, arranging meetings/special functions, operating office equipment, assisting with the intake of clients, and performing general timekeeping functions as required. Provides reception services by performing duties such as operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries, and providing information of a general nature.

Types technical and non-technical material such as correspondence, reports,



and documents utilizing various word processing software and computerized systems by performing functions such as inputting data and client information, maintaining registers, and typing from handwritten draft or general instruction. Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client/family and/or members of the public. # Sets up and maintains the filing system for a variety of records such as correspondence, reports, minutes, directories, and personnel information by performing duties such as creating and labeling files, developing forms, indexing materials, and filing. # Processes incoming and outgoing mail, faxes, reports/records, and courier documents by performing duties such as receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup utilizing a postage meter as required. Maintains levels of stationery, office supplies, and resources according to pre-determined levels by photocopying, completing requisitions for signature, and forwarding approved requisition to appropriate personnel. # Arranges meetings/special functions as directed by performing duties such as booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations,



typing and circulating notices and/or agendas from written drafts, and recording and distributing minutes as required. # Operates office equipment such as photocopiers, shredders, and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges.

Assists with client intake by performing functions such as scheduling and confirming client appointments, obtaining client information, completing required documentation, and maintaining waiting lists. # Performs general timekeeping functions by gathering hours worked, coding hours into payroll system, and forwarding to payroll upon approval as required. Grade 12 and graduation from an approved Office Administration Certificate program plus 1 year's recent related experience or an equivalent combination of education, training and experience. Demonstrated ability to communicate effectively both verbally and in writing in English.

Demonstrated ability to use applicable computer equipment and software. Working knowledge of general office practice and procedures and their application. Working knowledge of relevant acts, regulations, programs, policies and procedures.

Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers. We are committed to planetary health and value diversity in the work force. Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor Fraser Health will never ask candidates or jobseekers for money, fees, gift cards or equipment purchases at any stage of the recruitment process. #

📌 Administrative Support Clerk, Public Health - Abbotsford
🏢 Fraser Health
📍 Abbotsford