Under the direction of the immediate supervisor, the incumbent oversees the day-to-day operations of the buildings and implements changes to improve efficiencies. May organize, distribute and verify work. Act as frontline resource, provide front-desk coverage and serve as the point of contact for building-related matters.

Monitor the Faculty-wide service inbox, ensuring each inquiry is acknowledged, actioned or escalated, and followed through with the appropriate services or contractors, including on-site coordination, until the work and correspondence is followed through to resolution. Serve as a resource on policies, resolve complex issues, and create process documentation. Identifies and analyses discrepancies and errors.

Serve as the primary liaison with FMAS for cleaning, maintenance, repairs, shutdowns, and renovations. Communicate building policies, maintain occupancy records, manage key and card access (including after-hours access), and support emergency preparedness, fire drills, inspections, and safety communications. Work with Space Management Coordinators to track space usage, conduct space verifications, update space inventory data, and report changes.

Coordinate temporary space assignments for events in alignment with building policies. Demonstrated experience with space and building coordination. Proven ability to respond calmly and constructively to complaints, dissatisfaction, and challenging interactions while maintaining perspective and professionalism.

Proven ability to work autonomously and as a member of a team, coordinate multiple and or overlapping tasks, shifting priorities, and address urgent requests effectively. Demonstrated capacity to provide responsive customer service and be solution-oriented in a high-pressure workplace.



Demonstrated communication skills and a proven ability to transmit and receive information accurately both in writing and verbally.

Proficient in a PC environment using specialized databases, word processing, spreadsheets, presentation software, email and the Internet.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4. DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies Hourly Salary: (MUNACA Level G) $31.19 - $38.65 33.75 (Full time) Administrative Supervisor McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community.

We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.

McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

📌 Administrative Travel Coordinator (Montreal)
🏢 McGill University
📍 Montreal