Administrative Coordinator – International Programs Regent Christian Academy Society serves children and families across our campus schools, online school, and early learning programs. We focus on strong academics, whole-child development, and a Christ-centred environment where students grow in character and purpose. Our teams work hard, care deeply, and move fast to support a growing and dynamic school community.

As a central division of the Society, Regent Christian Academy (RCA) is our flagship campus-based school, serving the community through our Sullivan and Cloverdale campuses in Surrey, BC. We bring the RCAS mission to life through a vibrant, in-person learning community where students from Preschool through Grade 12 engage in rigorous academics, competitive athletics, and the fine arts. At RCA, we are dedicated to fostering a safe and nurturing environment where classroom excellence and spiritual mentorship prepare students to lead and serve with integrity.

About Our International Programs At Regent

Christian Academy, our International Programs exist for a purpose far greater than welcoming students to Canada. We believe God has entrusted us with the opportunity to reach the nations by serving international students and families with excellence, integrity, and the love of Jesus Christ. Every interaction is an chance to extend Christian hospitality, build meaningful relationships, and create an environment where students feel welcomed, valued, supported, and at home.

The Administrative

Coordinator – International Programs is more than an administrative role. It is a ministry of service. As one of the first people our international families will meet, this individual helps shape their experience from the very beginning.

We are seeking someone who embraces our mission, demonstrates Christ's love through kindness, compassion, and excellence, and has a genuine desire to be a light to students and families from around the world while faithfully supporting the mission of Regent Christian Academy.

Reports to: Director of International Programs Overview: The Administrative Coordinator – International Programs serves as the vital administrative anchor for the department. This role manages international student admissions,



maintains departmental records, prepares financial documentation, and acts as the central point of contact for prospective international families, educational agents, and partner schools. This position requires exceptional organizational skills, attention to detail, professionalism, confidentiality, and a commitment to providing outstanding customer service while supporting the mission and values of Regent Christian Academy.

Collaborates daily with the International Leadership Team (Student Success, Camps, Program Development Leads), Accounting, Admissions, and external educational agents and international families. Coordinate the international student admissions process from initial inquiry through enrolment. Maintain accurate student records within MyEd BC, ISP Cloud, Google Workspace, and departmental databases.

Monitor accounts receivable and follow up on outstanding balances in collaboration with the Accounting Department. Assist with accounts payable by preparing purchase requests, coding invoices, and maintaining expenditure records. Support annual budgeting by providing historical financial information and administrative data.

Administrative Operations

Provide administrative support to the Director of International Programs. Coordinate meetings, calendars, travel arrangements, and departmental schedules. Order office supplies and maintain inventory. Assist with logistics for international camps, recruitment events, and departmental initiatives.

Maintain departmental forms, templates, and administrative procedures. Perform general office administration duties as assigned. Communications & Customer Service Serve as the primary administrative contact for prospective students, families, educational agents, and partner schools.

Maintain complete and accurate student records, including admissions documents, contracts,



custodianship documentation, emergency contact information, passport copies, study permits, medical insurance records, and payment records. Ensure documentation is organized, secure, and maintained in accordance with school policies and applicable privacy legislation.

Target Start Date: Immediate Job Type: Full-Time, Permanent (Year-Round) Schedule: Monday – Friday, 8:00 AM – 4:00 PM Sullivan Campus Office (Surrey, BC) Extended Health & Dental, Pension plan available upon eligibility As a faith-based educational institution, RCAS hires staff whose beliefs and conduct align with our Christian mission, values, and Statement of Faith. This role requires a genuine and reasonable occupational requirement (GOR) for the employee to affirm and support RCAS’s Christian beliefs and actively participate in a Christian church community. Qualified candidates who meet these criteria are encouraged to apply.

High school diploma; post-secondary education in Office Administration, Business Administration, Accounting, or a related field is preferred. Minimum one year of administrative or office experience, or an equivalent combination of education and experience. Excellent organizational, communication, and customer service skills.

Strong attention to detail and ability to juggle shifting priorities in a fast-paced environment while meeting deadlines. Fluency with office software (like Microsoft Office or Google Workspace) and digital project management or scheduling tools.

Successful Criminal Record

Check. Genuine commitment to the RCAS Christian mission, values, and Statement of Faith. Proven experience as an administrative coordinator or in another relevant administrative role in an educational setting or with international programs is preferred.

Experience issuing invoices and supporting accounts receivable and accounts payable functions.

Experience working with MyEd BC, ISP Cloud, or similar student information systems.

Experience working in an independent school or post-secondary educational environment.

Experience working with educational agents and international families. Proficiency in a second language, particularly: Mandarin or/and Japanese.

📌 AGENT ADMINISTRATIF INTERNATIONAL H/F URGENT (Surrey)
🏢 Association of Christian Schools International
📍 Surrey