Job Content (SDF) Details

Job Content (SDF) Details

Competition Number P17875 Posting Title Assistant Retail Services Coordinator Classification Band 7 Location Saskatchewan Polytechnic Regina Campus Other Location(s) Building Regina Campus, Parkway Building Other Building Date Posted 09/04/2026 Closing Date 09/16/2026 JIQ # 233 Start Date 09/03/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,177.46- $2,603.54 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay

72 hrs/biweekly

Posting Status Closed Special Instructions to Applicants

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous.

A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

The successful candidate will need complete a Criminal record check.

Job Duties

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Under the direction of the Retail Services Coordinator, the Assistant Coordinator provides professional, operational, and customer-focused services in support of Saskatchewan Polytechnic retail services. The position functions within the retail services portfolio to serve a diverse clientele that includes students, employees, academic leadership, partner institutions, vendors, government authorities, and the general public.

The Assistant Coordinator exercises objective judgment in purchasing, inventory, data integrity, and service delivery decisions that directly impact Saskatchewan Polytechnic financially and operationally.

Retail

Services represents a significant revenue generating operation, and decisions related to merchandise selection, procurement methods, system accuracy, and inventory control impact student access to required materials and the overall student experience.

The role requires advanced organizational, communication, and technical capabilities to manage competing priorities in an open workplace with frequent interruptions.

The Assistant

Coordinator supports team effectiveness, contributes to positive working relationships, and ensures compliance with Saskatchewan Polytechnic and Campus Store policies, exercising initiative and sound judgment,



particularly in the absence of the Coordi

Qualifications, Skills, Abilities And Experience

Specific Accountabilities

Provides professional customer service to Saskatchewan Polytechnic students and employees, Deans, academic programs, partner institutions, regional colleges, universities, high schools, funding agencies, vendors, and members of the public.

- Works collaboratively with academic programs, departments and other partners to understand course materials and merchandise needs in order to guide purchasing decisions that deliver best value and meet determined deadlines.
- Diffuses and resolves customer service situations related to transactions; escalates unresolved issues to the Retail Services Coordinator, as required.
- Encourages teamwork and reinforces the value of individual contributions in achieving Retail Services objectives. Fosters an environment of collaboration and communication among the teams.
- Purchases textbooks, supplies, printed materials, general merchandise, giftware, and imprinted or branded merchandise and clothing.
- Applies current knowledge of procurement practices, including purchasing, inventory control, and logistics.
- Demonstrates specialized knowledge of the textbook and course materials industry, general merchandise, giftware, and corporate and collegiate clothing markets.
- Processes and signs purchase orders, including purchases exceeding $100,000, ensuring cost effectiveness and delivery of best value.
- Ensures continuous inventory control and supports all major operational functions of the Campus Store.
- Processes and fulfills online orders, ensuring accuracy, completeness, and timely delivery or pickup.
- Assists with sales events, merchandising initiatives, and promotion of product lines.
- Works directly with more than 100 external vendors to manage sourcing and availability of products.
- Reconciles and reports monthly on Saskatchewan Polytechnic procurement cards and related systems.
- Adheres to financial principles to ensure the accuracy and completion of financial and operational documentation, including invoices, credits, and packing slips.
- Enforces Saskatchewan Polytechnic Campus Store policies and procedures in the absence of the Coordinator.




- Under the direction of the Coordinator, sets up parameters, maintenance, troubleshoots and solves technical problems with WinPrism, WinAdmin, PrismWeb and Point of Sale admin site.
- Under the direction of the Coordinator, coaches, trains and monitors staff on systems, processes, procedures and operations.
- Follows cash control procedures to ensure all daily cash-handling is accurately completed. This includes till and float balancing, daily deposit preparation and overage and shortage reporting.
- Handles, lifts, and documents incoming and outgoing boxes and other materials. Support ongoing and annual inventory control.
- Ensures documentation, support procedures and reporting are current and accessible to team members.
- In the spirit of continuous improvement, identifies, evaluates and proposes unique ways, such as product changes, policy and procedure updates, resource use, cost reductions, to improve retail services operations.
- Supports all areas of retail services.

Duties Required Qualifications, Skills and Abilities (QSA)
- Post-secondary certificate in business or equivalent combination of education, training and experience.
- Three (3) years of experience and training in retail operations, procurement, and inventory management within a customer-focused environment.
- Demonstrated knowledge of current procurement principles and processes, including purchasing, inventory control, return processing, shipping, transportation and logistics.
- Demonstrated experience of database systems and specialized retail software systems and application
- Proficiency in word processing and spreadsheet applications to support purchasing analysis, reconciliation, reporting, and documentation.
- Ability to effectively transition between multiple software systems to efficiently complete transactions and administrative tasks.
- Experience operating a wide range of office and retail equipment
- Ability to maintain accuracy while working under constant and strict deadlines.
- Ability to lead, take initiative, motivate, coach, train and coordinate staff.
- Demonstrates valuing diversity.

Desired QSA Required Competencies

Posting Supplemental Questions

Required fields are indicated with an asterisk ().

- How did you hear about this position?
- Saskatchewan Polytechnic Careers Site
- Newspaper
- LinkedIn
- Workopolis
- SaskJobs.ca
- Social Media
- Personal Referral
- Other

- If you answered 'Other' above, please specify source here: (Open Ended Question)

Applicant Documents

Required Documents

- Resume
- Cover Letter

Optional Documents

📌 Assistant Retail Services Coordinator (Regina)
🏢 Saskatchewan Polytechnic Alumni
📍 Regina