- Provide administrative and operational support across Professional Resources functions
- Support lawyer talent management
- Support recruitment, onboarding, and integration
- Support performance management and evaluation processes
- Maintain a bring-forward system for tracking tasks and deliverables
- Coordinate meeting and event logistics, including scheduling, materials preparation, and follow-up
- Prepare and maintain confidential files, records, and documentation
- Support projects, special initiatives, and day-to-day Shared Services operations
- Assist with MT Academy administration and coordination in English and French
- Update and maintain the Learning Management System, track attendance, and maintain program entries
- Create and proof invitations
- Manage shared MT Academy inboxes and respond to inquiries
- Organize MT Academy meetings, including agendas and minutes
- Prepare plans, reports, and charts tracking program updates
- Maintain programming communication templates in English and French
- Develop protocols and tracking systems
- Update the firm intranet and create current pages and resources
- Coordinate payments for consultant invoices, professional fees, program registrations, and other expenses
- Assist with translation and review of communications and materials
- Provide administrative and project support for Professional Resources initiatives
- Perform other duties and special projects as assigned

Requirements

- Minimum of three years of administrative experience
- Experience preferably within a law firm or other professional services environment
- Post-secondary diploma
- Fluent bilingualism in French and English
- Experience with Workday considered a strong asset
- Excellent organizational, proofreading, spelling, and grammar skills
- Strong attention to detail




- Exceptional verbal and written communication skills
- Demonstrated initiative, resourcefulness, and accountability
- Ability to work effectively in a fast-paced environment and manage competing priorities
- Ability to adapt to changing business needs
- Ability to handle multiple assignments while maintaining accuracy and service delivery
- Strong time management, planning, and prioritization skills
- Ability to meet critical deadlines
- Ability to work independently with minimal supervision and exercise sound judgment
- Ability to handle confidential and sensitive information with discretion and professionalism

Core Competencies

Demonstrates strong administrative and operational support capabilities, with a focus on talent management, recruitment, and performance evaluation processes. Proficient in managing bilingual communications and maintaining confidential documentation while ensuring effective project support and coordination.

Highest-signal resume keywords

- Bilingualism In French And English
- Administrative Experience In A Law Firm
- Experience With Workday
- Organizational Skills
- Attention To Detail

ATS Optimization Keywords

Hard Skills

- Administrative Support
- Talent Management
- Recruitment
- Performance Management
- Learning Management System Maintenance
- Document Preparation
- Task Tracking
- Event Coordination
- Confidential File Management
- Translation And Review

Soft Skills

- Exceptional Communication Skills
- Robust Time Management
- Resourcefulness
- Accountability
- Ability To Adapt

Certifications & Qualifications

- Post-Secondary Diploma

Industry Keywords

- Professional Services
- Law Firm
- Confidential Information Management
- Fast-Paced Environment
- Service Delivery

Tools & Technologies

- Workday
- Learning Management System

📌 Bilingual Administrative Assistant (Vancouver)
🏢 Jobtailor
📍 Vancouver