McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way —our shared approach to working with clients and with each other. Inclusion , through eliminating barriers to belonging and success; We are recruiting for a Billingual Professional Resources Administrative Assistant to join our team in our Vancouver, Calgary, Toronto or Montreal office .

The successful candidate will have a minimum of three years of administrative experience, preferably within a law firm or other skilled services environment. In this role, you will provide administrative and operational support across a range of Professional Resources functions, including lawyer talent management, recruitment and onboarding, performance management, and learning and development administration. As a Billingual Qualified Resources Administrative Assistant, you will be: Assisting the Shared Services Team with daily ongoing administrative tasks in both English and French.

Providing administrative and operational support for a variety of Professional Resources processes and initiatives, including: Performance management and evaluation processes. Maintaining an effective bring-forward system to support the timely administration, tracking, and completion of tasks and deliverables. Coordinating and managing logistics for meetings and events, including scheduling, materials preparation, and follow-up activities.

Preparing, organizing, and maintaining confidential files, records, and related documentation in accordance with firm policies and procedures. Supporting projects, special initiatives,



and day-to-day operations across the Shared Services Team and the broader Professional Resources group. Assisting the MT Academy Team with administration and co-ordination tasks in both English and French.

Managing and monitoring shared MT Academy inboxes, ensuring timely, accurate, and professional responses to inquiries. Assisting with the updating and maintenance of programming communication templates in English and French. Provide general administrative and operational support to the Professional Resources team, including: Managing updates to the firm intranet, including maintaining existing content and creating new pages and resources.

Assisting with the translation and review of communications, materials, and resources, as required. Providing administrative and project support for Professional Resources initiatives and activities. Performing other duties and special projects as assigned.

Fluently bilingual in French and English.

Experience with Workday is considered a strong asset. Excellent organizational, proofreading, spelling, and grammar skills, with a strong attention to detail. Strong time management, planning, and prioritization skills, with the ability to meet critical deadlines.

Ability to work independently with minimal supervision, exercising sound judgment in day-to-day decision-making while recognizing when to seek guidance or elevate issues as appropriate. Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. Strong community involvement and a commitment to equity, diversity and inclusion.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

📌 Bilingual Administrative Assistant, Professional Resources (Toronto)
🏢 McCarthy Tetrault
📍 Toronto