Our client, a respected and mission-driven organization, is seeking a highly organized and discreet Administrative Coordinator to play a key role in supporting senior leadership and corporate governance activities. This is an excellent opportunity for an experienced administrative professional who thrives in a structured yet dynamic environment and enjoys being at the center of operations.

Location: Downtown Montreal

Salary: Up to $65,000, based on experience + excellent advantages

Hybrid: 4 days in office / 1 day remote

Ideal Candidate

- Diploma in Office Administration (DEC), Bachelor’s degree, or any other relevant education
- Minimum 3+years of experience as an administrative assistant or in a similar role
- Strong proficiency with Microsoft Office 365

Key Responsibilities

- Support the Director General with day-to-day administrative and coordination tasks.
- Organize meetings, travel arrangements, and logistics.
- Contribute to the planning, coordination, and follow-up of Board of Directors' meetings and members' assemblies.
- Prepare, revise, format, archive, and distribute official documents including minutes, resolutions, presentations, and reports.




- Draft and send summaries and communications to Board members and organizational members.
- Assist with annual Board election processes and voting procedures during members' assemblies.
- Maintain and update databases related to the Board of Directors.
- Review, format, and proofread documents related to departmental activities.
- Enter purchase orders and invoices into the accounting system.
- Coordinate travel arrangements (accommodations, car rentals, etc.).
- Participate in the organization’s annual assemblies and other events as required.
- Perform any other duties assigned by the immediate supervisor.

Essential Skills

- Sens aigu de la discrétion, du jugement et du professionnalisme
- Excellentes compétences en matière d'organisation et de gestion du temps
- Grand sens de la précision, souci du détail et qualité
- Capacité à s'adapter, à gérer les priorités et à respecter les délais
- Solides compétences interpersonnelles et capacité à travailler en collaboration avec des collègues, des membres et des partenaires externes
- Esprit axé sur les clients et les membres
- Désir de contribuer à l'évolution et au succès continus de l'organisation

📌 Coordonnateur administratif / Administrative Coordinator (Montreal)
🏢 Quantum Management Services
📍 Montreal