Operations Full Time Mississauga, ON $80,000 - $100,000 CAD per year Polar Racking Inc. is a North American leader in the design, engineering and manufacturing of PV mounting systems. We are at the forefront of PV innovation, leading the industry in cutting-edge design with a focus on continuous innovation, with a vision to deliver the highest value to our clients at the lowest cost per kWh. Our diversified portfolio of ground mount products for the commercial and utility scale markets, coupled with our unique suite of engineering collaboration tools, technical services, and installation support, allows us to deliver turnkey solutions that are modular, lighter, and quicker to install.

We support our North American clients from multiple locations in North America.

Polar Racking

Inc. is seeking a Technical Bid Specialist to join our Estimation group. The role owns the coordination and quality of outgoing bid packages while building out and formalizing our supplier network for racking, tracker, and foundation supply. The successful candidate will work alongside our existing estimation coordinators, taking ownership of supplier engagement and submission quality so that the team can scale with a growing pipeline of utility-scale and commercial solar projects.

Compile complete bid packages including cost estimates, technical designs, product specifications, project schedules, and corporate qualifications. Engage suppliers and fabricators directly to solicit, clarify, and level quotations for racking, tracker components, and driven pile / helical foundations. Identify, qualify, and onboard new suppliers to broaden the vendor base and improve competitiveness on both domestic and foreign supply.





Build and maintain a preferred supplier database covering capabilities, capacity, tooling, pricing history, lead times, and Incoterms. Review supplier commercial terms (payment, escalation, freight, tariff exposure, validity) and flag risk items prior to bid submission. Review and edit bid content for accuracy, clarity, and compliance with client and RFP requirements.

Maintain organized records of bid documents, templates, boilerplate content, and project references. Conduct post-bid debriefs and maintain a lessons-learned log to improve win rate. Support client presentations and RFP responses as required.

The Technical Bid

Specialist is expected to maintain regular, direct contact with existing suppliers and to actively pursue recent ones — qualifying fabricators, understanding their capabilities and constraints, negotiating commercial terms, and putting durable processes in place so that supplier information is captured once and reused across every bid rather than rebuilt each time. Bachelor's degree in Engineering, Supply Chain Management, Business, or a related field. ~3+ years of experience in bid coordination, proposal preparation, procurement, or technical estimating support. ~ Demonstrated experience in supplier sourcing, onboarding, and performance management. ~ Familiarity with supply chain concepts including lead times, Incoterms, terms and conditions, and quality assurance. ~ Process improvement mindset with the ability to document and standardize workflows. ~ Advanced proficiency in Microsoft Excel and Word. ~ Experience with AutoCAD, PVsyst, or HelioScope is an asset. In addition to competitive compensation, we offer a comprehensive benefits package including RRSP contributions, generous vacation time, and the opportunity for career growth.

📌 Engineering & Manufacturing Technical Specialist (Mississauga)
🏢 Polar Racking
📍 Mississauga