EVENTS & EXTERNAL PROGRAMS ASSISTANT (PART TIME, CASUAL) Shawnigan Lake School is a vibrant, globally minded boarding school dedicated to holistic student development. We believe that our exceptional staff are the heart of our community, essential to cultivating a nurturing and challenging environment for our students. This role works with our fantastic Events and External Programs Team to coordinate and implement all Shawnigan Lake School events and external programs.

We are looking for a high-energy, team-oriented multi-tasker who provides outstanding customer service and is ready to support our team pull off an exciting variety of events and programs. Part Time, Casual, On Call, Year Round. This position requires flexible availability, as shifts will vary depending on event schedules.

Shifts could be scheduled on weekdays, weekends, early mornings, mid-day, or later evenings. Hourly wage of $21 to $24 per hour, depending on the successful candidate’s knowledge, experience, and internal parity. A flexible work environment and a nurturing family-friendly workplace.

A subsidized lunch program to enjoy delicious meals provided on-site. Gym access where you can take advantage of our top-notch gym and fitness facilities.

Shawnigan Lake

School is committed to safeguarding and promoting the welfare of children and young people and expects all staff (and volunteers) to share this commitment. Candidates will be required to undergo child protection screening appropriate to the post, including checks with previous employers and a vulnerable sector criminal record check. Reporting to the Events Team Lead, the Casual Events and External Programs Assistant is responsible for: Provide professional and efficient support for events with design, serving, set-up, take down,



food delivery and activity support Assist with booking venues, equipment, and catering for events Ensure all events are planned and delivered to the highest possible standard for planning and event commencement Oversee student volunteers and others supporting events on campus Assist with gathering quotes and making recommendations to the Events Team Lead Support including greeting, set-up, and clean up for travelling teams, programs and guests staying onsite Assist with booking campus facilities and hosting visiting groups as an ambassador for the School Coordinate and communicate with all departments offering services for summer events including: Transportation, Food Services, Security, Housekeeping, IT, Recycling etc.

Assist the Events and External Programs team in planning for the summer events season Inspect facilities to ensure they conform to client expectations Pursuing post-secondary education in Event Planning, Project Management, or a related field, preferred Experience or training in supporting Event Planning, Project Management or a related field, an asset Flexible to work varied shifts including outside normal working hours (early mornings, evenings and weekends and the occasional split shift, when necessary) Experience working with children from primary up to grade 12 Project management skills, beneficial Skills in Microsoft Office Suite (MS Word, Excel, PowerPoint) and Google Suite Flexible and able to adapt well to change Excellent customer service skills All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.

📌 Events & External Programs Assistant (Casual) (Shawnigan Lake)
🏢 Shawnigan Lake School
📍 Shawnigan Lake