Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a robust footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.

Inclusion. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs. Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.

Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities. Together, we embrace strong execution, innovation,



and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

Aecon

Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.and an expanding international footprint, improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

Reporting to the Senior Vice President, the Executive Assistant will be responsible for all administrative and operational support to the Senior Vice President and other senior executives, ensuring efficient day‑to‑day management of the business. This role is responsible for coordinating calendars and meetings, preparing reports and presentation materials, managing correspondence and documentation, maintaining organizational records, and supporting office operations and administrative processes across the team. Manage administrative correspondence and documentation related to construction project operations.

Prepare reports, meeting materials, and executive committee minutes, including action item tracking and follow‑up. Coordinate and manage the Senior Vice President’s calendar, meetings, travel, and scheduling requirements.



Provide administrative support to other executives and team members as needed.

Maintain project, employee, and organizational records, ensuring documentation is accurate and up to date. Greet visitors and coordinate office access and parking requests with the receptionist. Manage office supply inventory, procurement activities, and signature approval processes.

Provide day‑to‑day administrative support to help ensure the effective operation of the Major Projects East team. Diploma or post‑secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field. ~7 - 10 years of experience providing executive or senior‑level administrative support. ~ Experience dealing with travel management agencies is required. ~ Proficiency with Concur SAP and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. ~ Able to work in‑office 3 - 5 days per week to support business and operational needs. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner.

Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process. As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy.

📌 Executive Administrative Assistant Needed Immediately (Toronto)
🏢 Aecon Group
📍 Toronto