The Hotel Dieu Shaver (HDS) Foundation raises funds to support Hotel Dieu Shaver, Niagara’s only rehabilitation hospital serving more than 400,000 residents across Niagara Region.HDS Foundation inspires philanthropic support to enhance patient care, advance rehabilitation services, and build a stronger, healthier community. As we prepare to launch a major capital campaign, we are seeking a highly organized and professional Executive Assistant to join our dedicated team.

The Executive

Assistant provides senior-level administrative and organizational support to the Executive Director and Board of Directors, while also managing the day-to-day operations of the Foundation office. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive

Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Provide comprehensive administrative support to the Executive Director, including calendar management, scheduling, correspondence, meeting preparation, and travel coordination. Assist with the coordination of meetings, donor engagements, stewardship activities, and special projects related to fundraising and campaign activities.

Coordinate all logistics for Board and Committee meetings, including scheduling, preparation of agendas, distribution of meeting materials, and meeting minute-taking, which may be held after regular office hours.



Serve as a professional liaison between the Foundation and Board members, ensuring timely communication and follow-up on action items.

Office

Administration & Customer Service Serve as the first point of contact for visitors, donors, and hospital partners, providing excellent customer service in person, by phone, and via email. Manage the day-to-day operations of the Foundation office, including ordering supplies, processing mail, and coordinating with vendors and hospital departments. Support the development and implementation of office procedures and administrative systems to improve efficiency and effectiveness.

Financial and Database Support Assist with the preparation of invoices, expense reports, and credit card reconciliations. Support gift processing and data entry in collaboration with the Finance Coordinator.

Support

Foundation events, meetings, campaign initiatives and donor recognition activities Perform other related duties as assigned to support the Foundation’s mission and goals. Demonstrated administrative experience, preferably supporting senior leadership or working in a nonprofit or healthcare setting. Post-secondary education in business administration, communications, or related field is an asset.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) & Sharepoint.Experience in database systems (e.g., Raiser’s Edge or similar) is an asset. Full time (37.5 hours/week) permanent position. Flexibility is required as some evening and weekend work is required.

Employee health benefits, paid vacation, and participation in the Healthcare of Ontario Pension Plan (HOOPP).

Hotel Dieu Shaver

Foundation is committed to an inclusive, accessible and welcoming hiring process that provides reasonable accommodation to all applicants.

📌 Executive Administrative Assistant Needed Immediately (St. Catharines)
🏢 Hotel Dieu Shaver (HDS) Foundation
📍 St. Catharines