In addition to being the first point of contact for visitors the Receptionist & Executive Assistant will provide high level administrative support to executives, managing their schedules, coordinating meetings, and handling correspondence, including regulatory filings and support on legal files. The Receptionist & Executive Assistant will work collaboratively with the other Executive Assistants providing backup as needed. Exceptional organizational and communication skills are crucial, along with proficiency in MS Office software and the ability to handle confidential information.

Provide courteous and exceptional service and information to guests/customers Prepare expense reports, including processing/payment of invoices and monthly budget and variance report investigation, analysis and reporting Update information on external sites, databases and spreadsheets Other administrative support as needed Minimum 3 years experience in an Executive Assistant position Strong technical skills in MS Outlook, MS Office including Word,



Excel and PowerPoint Versatile and able to adapt to changing priorities/situations with ease Demonstrated experience in developing and maintaining efficient administrative processes and systems A fantastic vacation plan and time off A pension plan with 100% match by ivari Employee savings plan with 75% match to help you save even more Flexible and hybrid work arrangements Remaining flexible Our commitment to inclusivity is reflected in the safeguards, policies and commitments we have in place to remove barriers and provide equal opportunities to prospective and current employees, without discrimination. A Human Resources representative is available to consult with applicants who require accommodation in the application or recruitment process. If you do require an accommodation, please email [email protected] does not utilize AI in our recruitment process to screen, select, or assess applicants. #

📌 Executive Assistant / Receptionist (Toronto)
🏢 ivari Holdings
📍 Toronto