HR Specialist Role Description and Requirements

Department: People Experience & Organizational Development

Reports To: Director, People Experience & Organizational Development

Position Summary The HR Specialist is responsible for the administration and coordination of day-to-day HR operations across the employee lifecycle. This role supports recruitment, onboarding, benefits administration, HR records management, payroll coordination, reporting, employee communications, and Health & Safety administration.

The position provides operational support to the Director, People Experience & Organizational Development and helps ensure HR processes are delivered accurately, consistently, and efficiently.

Key Responsibilities

Recruitment & Hiring Coordination

- Coordinate recruitment activities from job posting through onboarding.
- Schedule interviews and coordinate hiring logistics.
- Prepare offer documentation.
- Maintain candidate records and recruitment reporting.
- Support hiring managers throughout the recruitment process.

Employee Onboarding & Offboarding

- Coordinate new hire onboarding activities and documentation.
- Prepare employment agreements and onboarding packages.
- Ensure employee records and system access requests are completed.
- Coordinate exit processes and offboarding documentation.
- Maintain electronic employee files.

HR Administration

- Maintain HRIS records and employee databases.
- Prepare employment letters and standard HR documentation.
- Assist with vacation management, employee changes, and HR metrics.

Perks Administration

- Coordinate benefits enrollments, changes, and terminations.
- Respond to employee benefit inquiries.
- Maintain leave and benefit records.
- Support benefit invoice reconciliations.





Payroll Coordination

- Coordinate new hire, termination, compensation, and benefit updates for payroll processing.
- Support payroll related audits and reporting activities.

Health & Safety Administration

- Coordinate Joint Health & Safety Committee meetings.
- Maintain Health & Safety records and documentation.
- Track inspections, incident reporting, and corrective actions.
- Coordinate safety training and certification tracking.
- Assist with WCB/WorkSafe administration and documentation.
- Maintain Health & Safety reporting requirements.

Employee Experience Support

- Assist with employee engagement initiatives and recognition programs.
- Support company events and culture initiatives.
- Coordinate employee communications via emails, viva engage and other channels.
- Assist with surveys and feedback processes.

Measures of Success

Operational Excellence

- Accurate employee records.
- Timely HR administration.
- Accurate onboarding and offboarding processes.
- Improved employee and manager feedback on onboarding.

Employee Service

- Timely responses to employee inquiries (within the working day).
- Positive employee experience feedback.

Benefits & Payroll Accuracy

- Minimal payroll input errors.
- Accurate and timely benefit administration.

Health & Safety Coordination

- Implementation of the Heath and Safety program
- Timely committee meetings.




- Accurate documentation and reporting.
- Completion of assigned follow-up actions.

Qualifications

- Diploma or Degree in Human Resources, Business Administration, or a related field.
- 3–5 years of HR coordination or HR administration experience.
- Experience with HRIS systems (preferably ADP), recruitment administration, and perks administration.
- Understanding of basic employment legislation and Health & Safety requirements.
- CPHR designation or active pursuit considered an asset.

What NextGen Offers

At NextGen Automation, we believe great people do their best work when they feel supported, valued, and empowered to grow. When you join our team, you'll find more than a job. You'll find a place where your contributions matter and your development is encouraged.

We offer:

- Competitive compensation
- Comprehensive health, dental, and wellness benefits
- Group RRSP program with employer matching
- Career growth within a growing, technology organization
- Modern tools, equipment, and technology to help you succeed
- A team-oriented, supportive, and people-first culture
- Flexible working arrangements - this role can operate fully remotely from anywhere in Western Canada
- Opportunities to make a meaningful impact on our customers and teammates

Our Culture is built around five core values: Be Supercool, Think Customer First, Act with Integrity, Be Dedicated, and Stay Agile. These values guide how we work, support one another, and create exceptional experiences for our customers. If you're looking for a company where you can build your career, contribute to a great team, and make a real difference, we'd love to hear from you.

📌 HR Specialist (Canada)
🏢 NextGen Automation
📍 Canada