SAIT’s International Centre leads SAIT’s global strategy—building international partnerships, fostering international experiences, and attracting and supporting learners as they study and collaborate across borders. P2043 - Project Coordinator 75,000 - $78,000 Placement within the range is typically based upon a review of skills, experience, and internal equity. 4 Weeks Vacation / 14 Flex Days per year The position will report to/support the Associate Vice President, International Centre (IC), the International Projects Coordinator is the primary strategic specialist responsible for supporting departmental project coordination within the International Centre as well as with IC’s internal and external partners.

The International Projects

Coordinator assists the IC AVP in the development and implementation of the international strategy through a variety of projects, collaboration with internal and external partners, facilitation of consultation sessions, writing of briefing notes, proposal and grant applications, conducting environmental scans and supporting departmental reporting, and by providing confidential and comprehensive administrative support to IC AVP. This position requires the ability to function in a team workplace while having a high degree of self direction.

International Project Coordination

Work with all International Centre (IC) teams and other stakeholders across SAIT to advance various IC projects. Assist the IC AVP in the development and implementation of international recruitment, admissions, and retention strategies, including preparation of business plans, budget information, and competitive analysis. Collaborate with the IC leadership team on initiatives and projects across unit portfolios.

Conduct environmental scans related to international student recruitment, admissions, and retention trends. Develop communications and presentations related to IC projects and initiatives. Create and deploy surveys to internal and external staff and partners.

Facilitate consultation sessions to gather feedback on IC projects and initiatives.



Maintain regular communication with internal IC partners to ensure project timelines and milestones are achieved. Develop reporting mechanisms and collaborate with IC leadership to report on key projects, initiatives, cyclical business metrics, and KPIs.

Build, maintain, and manage the IC project pipeline database to prioritize and sequence key projects and initiatives.

Administrative Support

Reconcile the AVP's international procurement credit card statements and receipts for Finance in accordance with policies and procedures. Manage the AVP's email and calendar, prioritize appointments, and proactively resolve scheduling conflicts. Coordinate travel logistics for the International Centre Associate Vice President and collaborate with regional recruiters on travel itineraries.

Complete

International SOS forms and coordinate conference and event registrations. Proactively create and maintain effective workflows and communications to support the work of the International Centre and leadership team while managing multiple projects and priorities. Schedule and organize project-related meetings, including participant coordination, room bookings, catering, and logistics.

Organize special events, including invitations, facility bookings, catering arrangements, and maintenance agreements. Complete and submit the AVP's expense claims in accordance with established processes and procedures. Review documentation submitted for the AVP's signature to ensure compliance with policies and guidelines; Support the International Centre leadership team by attending meetings, recording and distributing minutes, drafting agendas, coordinating meeting logistics, and tracking action items.

Complete Interim Signing

Authority forms and coordinate required approvals. Oversee the International Centre's monthly message communications. Bachelor's Degree.



Minimum 3 years of experience providing senior-level administrative support while maintaining confidentiality, integrity, professionalism, and discretion.

Experience working in international education. Project management experience.

Experience creating invoices and coding expenses. Second language proficiency and intercultural competency. Excellent working knowledge of Microsoft Office Suite. Demonstrated professionalism, sound judgment, personal integrity, and discretion.

Ability to manage multiple priorities in a fast-paced and constantly evolving environment. Strong organizational and time management skills. Strong attention to detail and ability to ensure compliance with policies, procedures, and guidelines.

Ability to coordinate projects, monitor progress, and meet deadlines. SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported - Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate - Access to a Health Spending or Taxable Spending Account - Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses - Defined Benefit pension through LAPP to help you retire with confidence - Free access to our fitness facilities and group fitness classes At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.

Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. We’re committed to community and belonging Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.

Learn more about Community and Belonging at SAIT. #

📌 International Projects Coordinator (Calgary)
🏢 SAIT
📍 Calgary