McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way —our shared approach to working with clients and with each other. Inclusion , through eliminating barriers to belonging and success; We are recruiting for a Legal Administrative Assistant to join our team in our Toronto office.

The successful candidate must have 1-3 years of relevant experience, preferably in the legal field, and will be responsible for providing support for team members in various practice groups, managing requests, and basic document support and production.

As a Legal Administrative Assistantyou will be: Effectively managing workflow fluctuations with minimal supervision. Answering process related questions and helping troubleshoot timekeeper issues related to areas of expertise and responsibility. Continuously enhancing job knowledge and technical skills through active team participation.

Performing quality control of own work, seeking clarification when necessary, and reviewing work of others. Providing support to lawyers in specific practice groups as required in order to maintain the Firm’s legal support services ensuring continuous legal operations and client satisfaction. Operational and Clerical Support Performing administrative support such as printing, scanning, faxing, photocopying, archiving, saving/renaming documents to the Firm’s Document Management System, creating binders, copying to CD/USB keys, data base entry and uploading/downloading from internet or data rooms.

Working with Records Management to create,



maintain and store client files in accordance with the Firm policies and guidelines. Drafting, editing, basic formatting, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, etc.. Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.

Collaborating with Resource Centre clients to assist with organization of travel bookings and prepare travel itineraries in accordance with preferences, including reserving air, lodging, ground transportation and meal reservations. Updating contact names and addresses in the client database on a regular basis. Supporting various practice groups with legal documents in accordance with the requirements set by the practice group.

Maintaining in-depth knowledge of legal terminology, court rules and procedures as well as medical terminology where applicable Post-secondary diploma in Legal Assistant, Executive Assistant or Administrative Assistant program. ~1-3 years relevant experience required, preferably in legal or another professional services workplace. ~ Intermediate proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint). ~ Learns and maintains a solid understanding of Firm operational policies, process knowledge and firm-specific technology. ~ Possesses strong word processing, spelling, proofreading and editing skills. ~ Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. Strong community involvement and a commitment to equity, diversity and inclusion. McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

📌 Legal Administrative Assistant- Litigation (Toronto)
🏢 McCarthy Tetrault
📍 Toronto