Manager of Operations and Administration Executive and Management Counselling Centre of East Algoma Duration: Full Time , Salary The Manager, Operations & Administration is responsible for overseeing the day-to-day operations of the organization, including financial administration, facilities, information technology, privacy, quality improvement, ministry reporting, and administrative services. Working closely with the Executive Director, the Manager, Operations & Administration will support organizational effectiveness, implement operational strategies, and ensure resources, systems, and processes align with the agency's goals and objectives. This role provides supervision and support to administrative and operational staff, while helping to ensure the organization operates efficiently, consistently, and in compliance with applicable policies, funding requirements, and legislative obligations.

The Manager, Operations & Administration will support reporting requirements to funders and ministries, including the preparation, tracking, and submission of financial, statistical, and operational reports as required. Provide day-to-day supervision, guidance, and support to administrative and operational staff. Support staff scheduling, workload planning, performance support, and operational problem-solving.

Support the Executive Director in ensuring the organization meets legislative, funding, privacy, health and safety, insurance, and operational requirements. Support financial administration, including accounts payable, accounts receivable, expense allocations, payroll processes, and financial tracking. Ensure appropriate systems and controls are in place to support accurate monthly financial reporting and identify operational trends and variances.

Manage budgets, accounting records, financial documentation, and financial reporting processes. Communicate with funders, ministries, vendors, community partners, and service providers as required.



Manage vendor relationships to ensure quality service and best value.

Support facilities management, office systems, equipment, supplies, and operational infrastructure. Support privacy, confidentiality, records management, and data quality practices. Assist with quality improvement initiatives and organizational planning activities.

Support recruitment, onboarding, employee documentation, and personnel record management as required. Track and reconcile employee benefits and entitlements, including vacation, wellness days, sick leave, group benefits, RRSP, and retirement programs. Comprehensive perks package and participation in the agency's pension/RRSP program, where applicable.

Schedule: 7-hour workday, Monday to Friday. Post-secondary education in Business Administration, Finance, Nonprofit Management, Office Administration, or a related field would be considered an asset. An equivalent combination of education, training, and relevant experience will be considered.

Candidates with demonstrated experience in operations, finance, administration, ministry reporting, or organizational management are encouraged to apply. Minimum two years of experience in a nonprofit, healthcare, social services, or community-based organization preferred. Strong financial, administrative, organizational, and supervisory skills.

Experience with budgeting, payroll, accounts payable/receivable, financial reporting, audits, and ministry or funder reporting. Human resources experience, including recruitment, onboarding, employee records management, or knowledge of employment standards, is considered an asset but is not required. Knowledge of funding agreements, compliance requirements, and reporting obligations would be an asset.

Strong organizational, problem-solving, and time-management skills. Demonstrated ability to manage multiple priorities and work independently. A satisfactory Criminal Record Check and Vulnerable Sector Check are required as a condition of employment #

📌 Manager of Operations and Administration (Elliot Lake)
🏢 Employment Solutions - Sault College
📍 Elliot Lake