Reports to: Director of People and Operations Permanent Full-Time 37.5 hours weekly Location: Hybrid In-office (Kitchener) 2-3 days weekly minimum Nutrition for Learning offers universally accessible, non-stigmatizing student nutrition programs to schools across Waterloo Region. These programs positively impact the physical, cognitive, behavioural, social, and academic needs of children and youth in our community. We are a registered charitable organization first established in 1997, and support nearly 175 student programs in all three school boards. (WRDSB -Waterloo Region District School Board, WCDSB -Waterloo Catholic District School Board and the French Language Public School Board).

A Waterloo Region where all students are nourished at school so they can learn, connect, participate and thrive. In partnership with youth and educators, we continually strive to elevate the experience of universal food access at schools in ways that promote optimal wellbeing, healthy relationships, and food literacy. No young person should feel stigmatized for accessing food at school.

Food is community. We nurture the idea that food can connect people and places. When students eat nutritious food together, mental, physical, and community health improves. The unique perspectives of students are needed on our mission to improve universal access to food at schools We ensure that students have a "seat at the table" in creating a healthier future for young people in Waterloo Region.

As a youth-serving organization committed to universally accessible programs, we ensure that diverse voices and views help shape our work. We co-create environments that nurture personal and professional expansion. With long‑term impact as our goal, we honour our donors, partners, and stakeholders by being socially, financially,



and environmentally responsible and accountable.

Do you have a passion for impeccable organizing, record-keeping, and meticulous administration and data management? This position works in robust partnership with our senior leadership team to support critical administration practices across our fundraising, finance, and operations departments. The Operations & Finance Specialist is a key partner in growing Nutrition for Learning's capacity and sustainability goals as food insecurity rises in Waterloo Region.

You are value-centered, results-driven, and passionate about more equitable opportunities for young people. Ideally, you have experience with bookkeeping and financial administration. You love creating project management plans, reports, managing data, and communicating and presenting data clearly and effectively.

You proactively suggest strategies to strengthen administrative processes and feel capable with various software applications, like donor management systems, CRMs, ERPs, QuickBooks, Trello, and others. You like seeing projects through from start to finish.

Support

Finance partners with bookkeeping and finance administration, banking, accounts payable/receivable activities, invoicing, and financial reporting. Support fundraising administration activities, including donor data management, charitable receipting, and record maintenance. Provide administrative support for fundraising initiatives,



special events, campaigns, and donor engagement activities.

Help prepare monthly and quarterly finance, program, and operational reports. Support the administration of school grant reporting, program funding documentation, and school account management. Coordinate and maintain accurate program, financial, and organizational records and databases.

Provide administrative, project management, and operational support across all departments as required. Assist with organizational projects, process improvements, and special initiatives that support Nutrition for Learning's strategic goals. Confidence and proficiency with spreadsheets/Excel.

Familiarity with ERP Systems an asset. Familiarity with bookkeeping practices and software like QuickBooks is an asset. Familiarity with payroll, accounts payable/receivable an asset. Familiarity with CRMs and client relationship management practices.

Experience with client/donor management systems like Keela is an asset. Existing training - or a willingness to train - in trauma-informed communications and operational methodologies, and to uphold our commitment to operating within trauma-informed frameworks both with children/youth and in the workplace. Proficiency in the use of Microsoft Word, Excel, Outlook and PowerPoint, Adobe and standard office technology.

Ability to accept and provide coaching and feedback. Post-Secondary degree in a related field or equivalent work experience. At least three years of experience in administration, project management, and/or program coordination.

Experience in a non-profit setting is an asset but not required. Creative and resourceful team-player with an ability to support and lead multiple projects simultaneously.

📌 Operations & Finance Specialist (Waterloo)
🏢 Nutritionforlearning
📍 Waterloo