Job Title: Payroll Specialist, MBIB The Payroll Specialist is responsible for delivering full-cycle payroll services for corporate stores and the Support Centre. This includes managing payroll processing and all payroll-related activities through payroll platform (ADP Workforce Now or similar) with accuracy, timeliness, and adherence to all applicable legislation, as well as maintaining accurate HRIS data. The role will be responsible for the reporting and administrative servicing of the payroll and HR functions.

The Payroll

Specialist ensures all payroll and HRIS processes are efficient, compliant, and contribute to a positive employee experience.

Payroll Administration

Lead and coordinate daily payroll activities. Process full-cycle payroll for hourly and salaried corporate stores and Support Centre employees using payroll platform like ADP Workforce Now or any other platform that the company may use. Review and validate payroll data, including hours worked, overtime, bonuses, and deductions.

Perform manual payroll calculations, including adjustments, retro pay, and off-cycle payments as needed. Ensure compliance with federal/provincial employment standards, tax regulations, and company policies. Prepare and reconcile accurate payroll reports, records of employment (ROEs), and year-end documents (T4s, T2200s, etc.).

Maintain accurate and up-to-date employee information in HRIS and payroll systems. Organize and maintain confidential paper and digital employee records in compliance with legal and company requirements. Complete monthly cross-platform reviews to ensure data accuracy.

Generate HR and payroll reports for management as required. Compliance & Policy Management Maintain up-to-date knowledge of employment laws, legislative updates, tax changes, and best practices across multiple provinces Support workplace audits and ensure documentation meets compliance standards. Administer documentation and ensure compliance with immigration regulation as needed Maintain strict confidentiality of payroll information Serve as first point of contact for all employee inquiries by managing shared inboxes Provide guidance to employees and managers on HR policies, payroll procedures,



and compliance matters.

Identify and escape sensitive or complex employee relations issues, including potential policy violations, to the Manager, HR, ensuring timely resolution in alignment with company policies and protocols.

Policy

Adhere to all policies and plans through communication, action, and consistent enforcement. Effectively and efficiently perform all job functions following policy and leading by example. Stays up to date on all training as required and follows all health and safety, and sanitation policies enforcing with disciplinary action as needed.

Follows all policy and does not engage in any actions that may be perceived as conflicting with company policy regarding bullying, harassment, discrimination, and/or violence. Minimum 3+ years of hands‑on payroll experience (preferably with ADP Workforce Now) and strong knowledge of Canadian provincial legislation, employment standards, and HR compliance requirements. Proficient in Microsoft Office and HRIS/payroll systems, able to manage competing priorities in a dynamic setting.

A college or university degree specializing in Human Resources, Accounting, Business or related field Physical activities and Requirements of this position The position may require long hours of sitting and using office equipment and computers Must be willing to drive, and travel, as needed for business. All workers must work in a manner compliant with the Ontario Occupational Health and Safety Act and its regulations in addition to company health and safety policies and procedures. All workers must report any set of circumstance which may be deemed to place themselves or any other employee at risk of incident, and with any employee, including supervisors and managers,



seen to be in contravention of Ontario Occupational Health and Safety Act and its regulations in addition to company health and safety policies and procedures.

All workers shall use or wear the equipment, protective devices or clothing that the employer requires to be used or worn and immediately report any missing or defective protective devices or clothing. MBI Brands (the “Company”) is one of Canada's largest privately held restaurant companies, franchising and operating two premium QSR brands—Mary Brown's Chicken and Fat Bastard Burrito. Driven by a dedicated team of Operators Who Care, MBI Brands is committed to excellence, best‑in‑class service, and serving guests, teams, and communities worldwide.

We are a team of Operators Who Care, strongly focused on excellence, best‑in‑class service, and caring for our guests, teams and communities across the globe. With nearly 400 locations worldwide and plans to double our footprint in the next few years, we are embarking on exciting expansions into both new and existing markets, including the UK, Mexico, India, and Pakistan. Extended health benefits coverage including dental coverage, critical illness coverage, life insurance, and long‑term disability Eligibility to participate in our retirement savings plan with employer match Minimum of three weeks paid vacation Wellness programs, with an on‑site gym and personal trainer Bonus eligibility: discretionary annual bonus.

This posting is for an existing vacancy. MBI Brands is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where employees feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to the Company.

We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.

📌 Payroll Audit Analyst (Markham)
🏢 Socket.dev
📍 Markham