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Permanent full-time (7.5 hrs per day) Administrative Assistant JobID: 5314 Date Posted: 8/26/2026 Greenall High School - Balgonie At Prairie Valley School Division, we strive to inspire lifelong learners and engaged citizens. We prioritize a sense of Belonging , embracing equity, diversity, and inclusion for all to succeed. We believe in Collaboration , engaging in meaningful relationships built on mutual trust and open, transparent communication.

Finally, we thrive on Curiosity , continuously inspiring excellence, growth and improvement fueled by innovation, creativity and courage. If you are looking for a supportive and cooperative work environment where you can have a positive impact on student success and our school communities, we invite you to apply for the Administrative Assistant position at Greenall High School in the community of Balgonie .

Greenall High

School offers grade 9-12 programming to an enrolment of approximately 750 students. This is a permanent full-time position that will commence on October 16, 2026.

Role Overview: The Administrative Assistant is responsible for providing general administrative assistance and support to the Principal and Vice-Principal and organizing and maintaining an efficient school office that contributes to the smooth operation of the school for the benefit of administrators, staff, students and parents, while projecting a professional image as a first point of contact for the school.

The Administrative

Assistant provides support in communication by: Supporting the Principal in the development and distribution of school newsletters, website updates, digital signage, student handbooks and other means of communication, consistent with Division standards,



both internally and with parents/guardians and the broader community. Maintaining internal communication systems to ensure all staff assigned to and associated with the school are aware of needed information via electronic, printed and other means. Assisting students and parents/guardians by explaining school and school division operating procedures, policies and events.

Greeting and directing visitors, itinerant staff and contractors and responding to telephone, e-mail and in-person inquiries and requests, or directing them to appropriate staff members or students, in a timely, accurate and professional manner. Maintaining an accurate and up to date school events calendar.

The Administrative

Assistant provides support in records management by: Establishing, maintaining and monitoring accurate, organized and efficient electronic and manual filing systems, ensuring that final documents are filed in accordance with Division procedures, finding/retrieving printed and electronic documents efficiently, and performing an annual print and electronic records cull consistent with the Records Retention Guide and relevant Administrative Procedures. Gathering, entering, collating and formatting data and information in an accurate and timely manner. Registering new students, securing appropriate student records, maintaining confidential student records, and transferring records for students moving to other schools.

The Administrative

Assistant provides support in financial management by:



Preparing and coding invoices and purchasing card transactions and performing other financial/accounting functions for school-based budget allocations and school generated funds in an accurate and timely manner, consistent with Division standards. Assisting the Principal in preparing and monitoring the school-based budget and school generated funds. Preparing requisitions/purchase orders for supplies and maintaining an inventory of office and school supplies.

The Administrative

Assistant provides support in human resource management by: Performs other duties as may be required or assigned by the School Administrator.

Responsibilities may vary depending on FTE Allocation for each school. A minimum of one (1) year post-secondary education in a field such as business administration or office administration. A minimum of one (1) year of experience working in an office setting in a large and diverse organization.

High degree of proficiency in database software and Microsoft Office applications, particularly Word, Excel and Outlook. Ability to operate office equipment. Knowledge of MSS, Teacher Logic, Navision, Absence Management, SDS, SGF, Conference Manager, Permission Click, and/or SWIS would be an asset.

Ability to manage confidential material and maintain staff and student privacy.

Hourly rate range: $100% employer paid health benefits plan. ~ Employer matched pension plan. ~ Hours of work are 7 hours and 30 minutes per day on school days.

Administrative

Assistants are not scheduled to work during school vacation periods including the summer break. ~ Additional working conditions, leave provisions and other benefits are described in thenon-unionized Conditions of Employment agreement.

Prairie Valley School

Division supports the principles of a representative workforce and welcomes applications from all qualified candidates. #

📌 Permanent full-time (7.5 hrs per day) Administrative Assistant (Regina)
🏢 Prairie Valley School Division
📍 Regina