We are currently seeking an experienced Senior Project Coordinator to support a large-scale digital transformation initiative. The successful candidate will work within a multidisciplinary project team and provide support across project planning, governance, scheduling, financial tracking, reporting, risk management, and stakeholder coordination.

Key Responsibilities

- Maintain and monitor project plans, schedules, milestones, dependencies, budgets, work hours, and expenditures.
- Track project progress and proactively identify scheduling risks, delays, bottlenecks, and resource constraints.
- Review project expenditures against forecasts and support budget reconciliation and variance reporting.
- Coordinate and participate in stakeholder meetings, project working groups, and steering committees.
- Prepare meeting agendas, minutes, decision logs, action items, and follow-up documentation.
- Develop clear and concise project status reports, executive presentations, briefing materials, and dashboards.
- Monitor project deadlines and work with project teams to address blockers and keep deliverables on schedule.
- Support project change management by assessing impacts to scope, cost, timelines, and resources.
- Maintain change request logs and ensure approved changes are reflected in project plans and documentation.
- Identify, assess, and track project risks and issues and develop appropriate mitigation and contingency strategies.
- Maintain risk registers, issue logs, action trackers, and other project management artifacts.
- Support project governance activities and ensure project documentation is complete, current, and aligned with established project management frameworks.
- Engage with technical, business, and senior-level stakeholders to communicate project status, risks,



decisions, and priorities.
- Chair and facilitate meetings as required and ensure decisions and action items are documented and followed through.
- Support ad hoc analysis, reporting, process improvements, onboarding, and other project coordination activities.

Required Experience & Skills

- Significant experience providing Project Coordinator or Project Management support within complex, enterprise-level environments.
- Strong experience developing and maintaining project plans, schedules, milestones, dependencies, and resource allocations.
- Experience with project governance, risk and issue management, change management, and project reporting.
- Experience tracking project budgets, expenditures, forecasts, and variances.
- Strong stakeholder management and communication skills, including experience working with senior management.
- Experience preparing executive-level presentations, status reports, briefing materials, and project documentation.
- Robust meeting facilitation, organization, documentation, and follow-up skills.
- Ability to manage multiple priorities and respond effectively to changing project requirements and timelines.
- Experience using project management and collaboration tools such as Microsoft Project, Azure DevOps, Microsoft Visio, Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills.

Nice to Have

- Experience supporting large-scale digital transformation, technology, or enterprise IT initiatives.
- Experience working within structured project governance or project management frameworks.
- Experience supporting multidisciplinary teams involving business, technical, and executive stakeholders.
- Previous experience working within complex public-sector or similarly regulated environments.

📌 Project Coordinator (Ottawa)
🏢 Makwa Resourcing
📍 Ottawa