First Gulf is seeking a detail-oriented Property Administrator to join our Property Management & Operations team, supporting our GTA commercial portfolio.

Reporting to the General Manager, the Property Administrator is responsible for providing support across all day-to-day administrative activities for the assigned portfolio(s), spanning accounts receivable/payable, tenant billing, and tenant services coordination.

Key Responsibilities

Administrative Responsibilities Process cash receipts and data entry, including cheques and electronic fund transfer recording, daily bank deposits, and security deposit applications

Manage accounts receivable functions, including administration of tenant accounts, tenant charge-back processing, and collection of outstanding arrears; monitor accounts receivable and report any concerns to the General Manager

Accurately post monthly rent rolls, rents receivable, and other chargeback invoices; prepare account reconciliations for tenants as required, and follow up with tenants on outstanding rents/invoices

Assist with the preparation and distribution of annual and monthly recurring billings and year-end billings

Assist with the preparation of the annual budget and year-end accruals as directed by the General Manager

Manage accounts payable functions, including circulation and administration of the operating cost tracking system, accurate cost coding, and timely processing of vendor invoices; maintain electronic accounts payable records on the shared data drive by property/tenant file

Maintain accurate records of retail sales reports, calculate percentage rent (if applicable), and issue percentage rent invoices

Prepare and issue purchase orders to vendors for the GTA portfolio, as required by the General Manager or Senior Operations Manager





Prepare and issue authorization letters for mobile signage and maintain accurate records of mobile sign reservations

Prepare Pylon Agreements and Parking License Agreements, as required from time to time

Liaise with tenants, vendors, and the accounting group regarding accounts receivable/payable matters in a professional, courteous, and efficient manner

Organize and maintain tenant electronic and hard-copy filing systems

Maintain complete understanding of and adherence to the Environmental Policy, Code of Conduct, Privacy Policy, and other relevant policies and procedures as prescribed from time to time

Perform other duties as directed by the General Manager Tenant Services Responsibilities Effectively handle customer/tenant complaints and inquiries in accordance with established guidelines, procedures, and policies; ensure information is forwarded to the appropriate staff member/manager for any required follow-up

Obtain and maintain all records related to tenant insurance certificates, accounting, and emergency contacts

Assist with and maintain tenant relationships on an ongoing basis to help prevent the development of reliable landlord/tenant issues

Assist with company initiatives administration, including Building Engines, seasonal events and desk drops, holiday décor, and similar programs

Support tenant communications through bulletins, posters, Captivate advertising, and the tenant portal

Perform other duties as directed by the General Manager Qualifications:



Post-secondary education in Business Administration, Accounting, Property Management, or a related field

1–3 years of experience in property administration, accounts receivable/payable, or a related administrative/accounting role; commercial real estate experience is an asset

Working knowledge of accounts receivable and accounts payable processes, including rent roll postings, chargebacks, and reconciliations

Proficiency in Microsoft Office Suite (Excel, Word, Outlook);

experience with property management software (e.g., Yardi, Building Engines) is an asset

Strong organizational skills with high attention to detail and accuracy in financial data entry

Excellent written and verbal communication skills, with a professional and courteous manner when dealing with tenants and vendors

Ability to manage multiple priorities and deadlines in a fast-paced setting

Self-motivated, with a proactive and solution-oriented mindset and strong customer service orientation Physical Requirements: Office environment – sitting/working at desk/computer in a shared office space and/or remote working from home Compensation: Pay Range: $60,000 – $65,000 Vacancy Status: Replacement Why Join First Gulf? Opportunity to work for a leading real estate development company

Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments

Competitive salary and benefits package

Dynamic and collaborative work workplace

Commitment to sustainability and social responsibility Interested?

We encourage you to apply even if you don’t meet every qualification. If you’re the right candidate, we’ll support your growth and help you learn along the way.

Apply today and help us build what’s next.

📌 Property Administrator (Toronto)
🏢 Great Gulf Group
📍 Toronto