Based in Halifax, Nova Scotia, Rank Group is a full-service real estate firm, providing services such as property development, construction, property management, property maintenance, space design and planning. We thrive on building mutually open and honest relationships with our clients in all our projects, which is evidenced by our many long-standing relationships. With over 4 decades of experience and success, Rank Group has developed, owns and manages more than 5 million square feet of space, with over 500 clients spread over commercial, industrial, retail and multi-residential properties across Atlantic Canada.

Rank group is currently looking to add a Property Administrator to the team. Acting as the first point of contact for tenants, the Property Administrator is responsible for coordinating the daily activities related to the management of a portfolio of properties to ensure superior customer service and accountability with company policies and government regulations. Market-competitive salary Health/dental benefits Office closes at 2pm every Friday all summer Pizza Fridays every month Manage customer service requests through electronic work order system

- Manage the master key system and keep index current
- Maintain and keep current Insurance certification for contractors along with contact information




- Prepare service contracts as directed by the Property Manager
- Update and maintain equipment, repairs, history and inventory information in electronic work order system
- Working in collaboration with internal staff, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum
- In conjunction with the Property Manager, assist in the preparation of annual budgets and monthly reports
- Scheduling life safety and other annual inspections through coordination with in- house or third party contractors
- Assist the Property Manager with tendering and awarding of service contracts
- Work with Accounting team to ensure efficient processing of contractor invoices and PO’s
- Working closely with Operations Team to maintain current PM records and inventory database within electronic work order system Previous experience in property administration is preferred; 2+ years experience working in a administrative capacity, preferable property administration ~ Post secondary degree or diploma in a relevant field (e.g., Equivalent work experience may be considered. Excellent tenant relation/customer service skills;

Experience writing contracts or memos is an asset

- Working understanding of building systems is a strong asset;

📌 Property Management Assistant (Halifax Regional Municipality)
🏢 Rank Group
📍 Halifax Regional Municipality