Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play.

We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer. Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.

Support the productive operation of The Well by coordinating administrative, financial, and operational processes across the property.

As Property

Coordinator, you will perform a broad range of coordination, documentation, and systems-related responsibilities to ensure accuracy, consistency, and efficiency across workflows, while supporting both the office and retail property management teams. Reporting to the General Manager, you will collaborate across teams to support financial tracking, tenant and vendor administration, and day-to-day office operations. You will play a key role in maintaining organized systems, facilitating communication,



and contributing to a seamless and high-quality experience for tenants, partners, and visitors at The Well.

Prepare and process purchase orders (POs) in Yardi, ensuring accuracy and proper coding. Support vendor onboarding processes, including collection of insurance certificates, WSIB clearance and system setup. Support annual operating cost billing distribution in collaboration with Property Administration.

Perform monthly corporate credit card reconciliations, as required. Oversee collection and tracking of tenant insurance certificates, ensuring compliance with lease requirements. Oversee office inventory, supply orders, and workspace organization.

Maintain organized filing systems, shared folders, and document control standards. Issue jobs, contracts, and capital project documentation in Yardi, including change orders and approval workflows. Assist with circulation of tenant and contractor communications through appropriate platforms.

Support administrative coordination across the management office, including internal workflows and documentation consistency. Provide administrative support during emergency situations and operational incidents, as required. Review and recommend improvements to administrative workflows and office procedures.





Support special projects and ad hoc initiatives across the management office. At least 1–2 years of administrative or coordination experience. Proficient in Microsoft Word, Excel and Outlook. Exceptional customer service skills.

Experience with Yardi or similar systems is an asset. $Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.

While

Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people. We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.

Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.

If you would like more information about how your data is processed, please contact us. #

📌 Property Technician (Toronto)
🏢 RioCan Real Estate Investment Trust
📍 Toronto