Our work is grounded in a transparent purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision inform how we operate, how we design and how we lead.

Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity—today and for generations to come. For more information on Allied’s approach to city-building, visit our Insights page.

Located at Spadina and Front, The Well brings together three million square feet of retail, office and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto. Support the efficient operation of The Well by coordinating administrative, financial, and operational processes across the property.

As Property

Coordinator, you will perform a broad range of coordination, documentation, and systems-related responsibilities to ensure accuracy, consistency, and efficiency across workflows, while supporting both the office and retail property management teams. Reporting to the General Manager, you will collaborate across teams to support financial tracking, tenant and vendor administration, and day-to-day office operations. You will play a key role in maintaining organized systems, facilitating communication, and contributing to a seamless and high-quality experience for tenants, partners, and visitors at The Well.

Prepare and process purchase orders (POs) in Yardi, ensuring accuracy and proper coding. Support vendor onboarding processes, including collection of insurance certificates, WSIB clearance and system setup.



Support annual operating cost billing distribution in collaboration with Property Administration.

Perform monthly corporate credit card reconciliations, as required.

Property Management & Operational Support: Oversee collection and tracking of tenant insurance certificates, ensuring compliance with lease requirements. Oversee office inventory, supply orders, and workspace organization. Maintain organized filing systems, shared folders, and document control standards.

Issue jobs, contracts, and capital project documentation in Yardi, including change orders and approval workflows. Assist with circulation of tenant and contractor communications through appropriate platforms. Support administrative coordination across the management office, including internal workflows and documentation consistency.

Provide administrative support during emergency situations and operational incidents, as required. Review and recommend improvements to administrative workflows and office procedures; Support special projects and ad hoc initiatives across the management office. Minimum 1–2 years of administrative or coordination experience.

Proficient in Microsoft Word, Excel, and Outlook.

Experience with Yardi or similar systems is an asset. $Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity. Eligible employees participate in performance-based bonus programs and a retirement savings program,



with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization. ~ In addition to vacation, employees receive six personal days and half-days before statutory holidays.

Comprehensive, company-paid health benefits include vision and dental coverage, along with a healthcare spending account. An employee assistance program is available to provide confidential support when it is needed. ~ For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands‑on experience and shared responsibility. ~ If you are motivated by the role real estate plays in shaping cities and culture, and want your work to contribute to that effort, we encourage you to apply. More insight into life at Allied, including our ESG and EDI initiatives, can be found in our annual ESG report. *Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure.

While

Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people. We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.

Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process.

📌 Property Technician (Toronto)
🏢 Allied Properties REIT
📍 Toronto