CUPE 2950 Salaried - HR Admin Clerk 3 (Gr5) Recruitment Assistant Geering Up & Outreach Program | Camps | Dean's Office | Faculty of Applied Science 4,314.00 - $4,532.00 CAD Monthly This position interacts regularly with prospective employees, hourly staff, the Geering Up administration team and institutional partners. Due to the nature of the work, vacations are limited during the months of January-February and July-August during the peak hiring seasons for summer and fall positions. This position serves as the human resources support for UBC Geering Up Engineering Outreach (Geering Up) and is one of the main liaisons with APSC Human Resources, Central Human Resources and UBC Central Payroll.

This position supports the recruitment, onboarding and termination (in Workday) of hourly position appointments. Responsible for all HR documentation related to hiring and termination of staff. Coordinates recruitment processes including phone application screenings, interviews, reference checks and onboarding information for 150-225 positions annually.

Initiates all recruitment related business processes, such as appointments, transfers, extensions and terminations in Workday. Provides training to all new staff regarding navigation of Workday (to view their records and time-entry). Supports administration, data entry and follow-through in regards to accessing UBC systems (FASmail, UBC Directory, Workday, CWL, SharePoint, etc.) Creates efficiencies and updates to interview templates, recruitment process and staff onboarding/ offboarding.

Ensures follow-through on efficient human resources policies, procedures, collective agreements - CUPE 116, CUPE 2950 & AAPS in limited capacity.



Monitor and inform managers on all departmental human resources activities are consistent with UBC policies and procedures. Provides information and communication to all staff in relation to changes in the conditions of employment, salary guidelines, and provides limited interpretation on equity and advantages including changes to the collective agreements for all employee groups.

Maintains current knowledge of human resources policies and procedures and applicable collective agreements. Under supervision, Ccompletes wage mapping, position appointments and Canada Summer Jobs tracker on a seasonal basis related to hourly staff appointments. (wage, hours, length of contract, personal information of staff) Reports Workday application questions and errors through the Integrated Service Center and works through resolutions or workarounds as needed with the ISC team. Provides coverage for other members of the administration team when absent, as required related to recruitment.

Utilizes and provides the hiring committee with staff performance evaluations from previous Geering Up positions to provide input and information to managers to support hiring decisions.

Represent Geering

Up at career fairs and other recruitment-related networking events. UBC Geering Up Engineering Outreach delivers STEAM (Science, Technology, Engineering, Art, and Math) outreach programming to children, youth, and teachers across the province of British Columbia. therefore, ensuring adequate and valid employee qualifications, ensuring accurate training, and addressing employee conflict and other issues is essential both to the integrity of the programs, and the image of the organization. This position is responsible for data related to financial and reach reporting, er #

📌 Recruiting Assistant (Vancouver)
🏢 UBC
📍 Vancouver